Construction Administrator / Closeout Specialist - Streetsboro, OH

Position: Construction Administrator / Closeout Specialist – Streetsboro, OH

The Company:

Geis Companies, based in Streetsboro, Ohio is a fully integrated Design Build firm . Geis Companies employs over 150 Design and Construction Professionals, that offers a truly collaborative opportunity for Design and Construction Professionals to work closely and directly with corresponding disciplines allowing for a diverse and immersive experience, and unique opportunity to gain real life, in person, construction experience.

Working for other "General Contractors" only provides exposure to one side of the industry, but the Geis Design-Build process allows everyone to be actively involved in site coordination, problem solving and project impactful decisions.

The Opportunity:

Job Title: Construction Administrator / Construction Closeout Specialist Position Summary

We are seeking a detail-oriented and organized Construction Closeout Specialist to support Project Managers in the final phase of construction projects. This role is responsible for compiling, reviewing, and delivering all required closeout documentation to clients, ensuring projects are completed professionally, accurately, and in full compliance with contractual requirements.

The ideal candidate thrives in a fast-paced environment, has strong administrative and coordination skills, and understands the importance of delivering a complete and polished project closeout package.

Key Responsibilities

• Coordinate with Project Managers to gather all required project closeout documentation
• Compile and organize closeout packages, including:
• As-built drawings
• Operation & Maintenance (O&M) manuals
• Warranty documentation
• Training materials and records
• Inspection and testing reports
• Review documents for completeness, accuracy, and compliance with contract requirements
• Track closeout progress and proactively follow up on outstanding items
• Maintain organized digital and physical records of all project closeout materials
• Assist in scheduling and documenting client training sessions
• Ensure timely delivery of closeout packages to clients
• Support continuous improvement of closeout processes and documentation standards

Qualifications

• Associate's or Bachelor's degree in related field (or equivalent experience)
• 3+ years of experience in construction administration, project coordination, or document control preferred
• Familiarity with construction documents and terminology (as-builts, submittals, RFIs, O&M manuals, etc.)
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with Procore Software a plus.
• Excellent communication and follow-up skills
• Ability to manage multiple projects and deadlines simultaneously

Key Competencies

• Detail-oriented and process-driven
• Strong time management and prioritization skills
• Proactive and self-motivated
• Collaborative team player
• Problem-solving mindset

Why This Role Matters

The Construction Closeout Specialist plays a critical role in delivering a complete and professional final product to our clients.