An accounting assistant, or staff accounting assistant, supports accountants and finance teams with daily bookkeeping and administrative tasks. Duties you may want to include in your accounting assistant job description are: tracking expenses, preparing financial documents and maintaining accurate records for audits and reports.

Accounting assistants perform clerical and technical tasks that support accurate bookkeeping and financial reporting. Their work in data entry, reconciliation and document management ensures the accounting department maintains precise, up-to-date financial records and complies with reporting standards.

An accounting assistant’s duties and responsibilities include:

• Recording daily transactions and journal entries in accounting software such as QuickBooks or NetSuite
• Processing invoices and ensuring accurate billing and payment records
• Reconciling bank statements, credit card accounts and expense reports
• Organizing and maintaining financial documents for audits and reviews
• Communicating with vendors and internal teams to resolve billing or payment discrepancies
• Assisting in preparing balance sheets, income statements and budget summaries
• Supporting month-end and year-end closing procedures
• Monitoring budgets and tracking departmental expenses

Education Requirements:

• Associates Degree in Accounting (Preferred)
• High School Diploma/GED (Required)
• Typing (Required)
• Microsoft Quick books Experience (Required)