Accounting Clerk

Job Title: Accounting Clerk

Department: Finance

Classification: Full-time, On-site, Hourly position

Reports to: Controller

Shift Responsibilities: Primarily day shift

Position Summary

The Accounts Payable Clerk is responsible for the accurate and timely processing of invoices, payments, and expense reports for a high-volume milk co-packing facility. This role ensures compliance with company policies, vendor agreements, and food manufacturing regulatory requirements while maintaining strong internal controls. The position requires experience with ERP systems, specifically NetSuite, and the ability to operate effectively in a fast-paced production environment. This position requires strong organizational skills, continual initiative to improve processes, and the ability to collaborate effectively with colleagues. This role is ideal for someone who thrives in a collaborative environment, values accuracy, and is motivated to contribute to the organization’s success through effective financial management. This position shares responsibility for supporting Suntado’s food safety, quality, and legality programs in alignment with British Retail Consortium (BRC)/Global Food Safety Initiatives (GFSI)/Preventative Controls Qualified Individual (PCQI) guidelines.

Essential Duties and Responsibilities

Accounts Payable (AP):

General Accounting & Process Improvement:

• Suggest and implement process improvements to enhance data accuracy and operational efficiency.

Cross-Functional Collaboration

• Partner with Purchasing, Receiving, Production, and Sales teams to ensure accurate billing and cost tracking
• Communicate with vendors and customers to resolve issues efficiently
• Support continuous improvement initiatives within accounting processes

Other duties as assigned.

Qualifications

Education & Experience

• High school diploma or equivalent required
• Associate’s degree in Accounting, Bookkeeping or related field preferred
• 1–3 years of accounting or bookkeeping experience, preferably in manufacturing or food processing
• Experience with NetSuite ERP preferred
• Familiarity with manufacturing-related accounting processes and terminology.

Knowledge, Skills & Abilities

• Strong knowledge of accounting principles and practices (AP, AR, GL, GAAP)
• Experience with high-volume transaction processing
• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs a plus)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Effective communication and problem-solving skills
• Excellent attention to detail and a high degree of accuracy.
• Proven ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proactive approach to identifying and solving problems.
• Demonstrated ability to improve processes and maintain data integrity.
• Knowledge of manufacturing workflows and cost structures is a plus.
• Strong verbal and written communication skills.
• Ability to communicate efficiently and effectively with team members across departments.
• Ability to build strong relationships with vendors and customers.
• Confidence in asking questions and seeking clarity to ensure accuracy.
• Professional demeanor in phone, email, and face-to-face interactions.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Prolonged periods of sitting at a desk and working on a computer. While performing the duties of this job, the employee is regularly required to speak and listen. The employee frequently is required to walk within the site. The employee is frequently required to stand; walk; use hands to feel; and reach with hands and arms. The employee may occasionally lift and/or move up to 25-50 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

COMMITMENT TO ETHICS AND EQUAL EMPLOYMENT OPPORTUNITY:

Our Company is firmly committed to conducting business in compliance with the letter and spirit of the law and other accepted standards of business conduct as reflected in the company's policies. Our Company is proud to be an equal employment opportunity employer. Our Company is committed to selecting, developing, and rewarding the best person for the job based on the requirements of the work to be performed and without regard to race, age, color, religion, sex, creed, national origin, ancestry, citizenship, disability/handicap, marital status, protected veteran status, uniform status, sexual orientation, pregnancy, genetic information, gender identity and expression, or any other basis protected by federal, state or local law. EEO.

DISCLAIMER:

The preceding position description has been designed to indicate the general nature of work performed; the level of knowledge and skills typically required; and usual working conditions of this position. It is not designed to contain, or be interpreted as, a comprehensive listing of all requirements or responsibilities that may be required by employees in this position.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel as classified.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.