Associate, Axios Live - Talent Pool

Washington DC

This Associate position on our Events Operations team remains open on an ongoing basis to support our evolving programming and production needs. As our events portfolio and initiatives grow, we regularly assess and expand the team with Associates who can support event execution, manage logistics, coordinate cross-functional partners, and ensure operational excellence. Maintaining this posting allows us to proactively connect with strong candidates and move quickly as opportunities arise.

We encourage interested applicants to submit their materials for consideration. Candidates whose experience aligns with upcoming needs will be contacted as hiring plans progress.

The Associate, Axios Live role supports the day-to-day logistics for the events execution team for our rapidly expanding events business.

This role has operational responsibilities and will often work on multiple, concurrent in-person events while moving at a fast pace. Key responsibilities include:

• Assist in the planning and execution of live, virtual, and hybrid eventsincluding setup, breakdown, and onsite guest check-in support.
• Prepare and maintain detailed event documentation such as seating charts, packing lists, and event deliverables.
• Support the team in real-time problem-solving and coordination during live events.

• Help manage RSVPs, guest confirmations, and check-in tools.
• Partner with editorial and marketing teams to ensure strategic guest outreach and an excellent pre and post-event audience experience.

• Help coordinate deliverables across internal and external stakeholders, such as vendors, designers, and content teams
• Manage multiple competing priorities, providing timely updates and flagging any risks to deadlines or details.
• Track administrative follow-ups such as invoicing, shipping logistics, and deliverable collection.

• Book photographers, travel, and accommodations; submit invoices and process expense reports.
• Maintain updated records of contracts, agreements, and documentation for vendors
• Organize and ship event materials (signage, swag, collateral) as needed.
• Develop and maintain registration pages, ensuring details and accuracy at all times.

Ideal candidates will embody an entrepreneurial spirit, a passion for Axios' mission, and have the following skills:

• 13+ years of experience in events, marketing, project coordination, executive support, or a related field.
• Exceptional attention to detail, organizational skills, and multitasking ability.
• Strong communication and interpersonal skills.
• Experience in events is required
• Extremely detail-oriented and organized
• Outstanding written and verbal communication, organizational, and time management skills
• Flexible with a proven ability to think critically in high-pressure situations
• Ability to multitask and meet deadlines
• Positive, collaborative attitude
• Competent in Microsoft Word, Excel, and PowerPoint
• Familiarity with event marketing platforms (i.e. Splash and Sailthru)
• Experience with Adobe Suite products is a plus
• Proficiency with Google Workspace (Docs, Sheets, Slides) and event tools such as Splash, Cvent, or Airtable is a plus.
• Comfortable working both independently and collaboratively across teams.
• Willingness to travel and work non-standard hours for event support, including early mornings or evenings when required.

Axios is committed to embracing artificial intelligence as a core part of how we work. All team members are expected to actively develop AI literacy and use AI tools to enhance their productivity, creativity, and efficiency. We invest in ongoing learning to ensure every employee is equipped to responsibly and effectively integrate AI into their daily workflows.

What Axios brings to the table besides salary:

• 401(k) with employer match
• Robust PPO and High Deductible health insurance options on the Blue Cross Blue Shield network
• Employer Health Savings Account (HSA) contribution for the high deductible health plan option
• Dental and vision coverage
• Primary caregiver 12-week paid leave
• Generous vacation policy, plus holidays
• One mental health day per quarter
• Annual learning and development stipend
• $100 monthly work-from-home stipend
• Tele-mental health services through Headspace
• OneMedical membership, including telehealth services
• Personal health advocacy resources through HealthAdvocate
• Inclusive fertility, hormonal health, and family-forming benefits through Carrot Fertility
• Access to the Axios "Family Fund read more