Finance Operations Specialist

Position Summary

We are seeking a versatile Finance Operations Specialist to join our team. This role is unique as it blends full-cycle accounting support with essential operations. You will manage the financial health of our business. The ideal candidate is a highly organized professional who can manage all financial data, reporting and compliance needs.

Read on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application.

Job Responsibilities

Finance: AP, AR & Commercial Support

• Full-Cycle Accounting: Manage AP/AR, including three-way matching for inventory and managing retailer deductions/chargebacks.
• Commercial Support: Review quotes and contracts for pricing accuracy; ensure Revenue Recognition compliance regarding returns and volume rebates.
• Cash & Tax: Perform bank reconciliations, monitor cash flow, and prepare monthly Sales/Use Tax filings and all other Corporate Tax compliance needs.
• Reporting: Assist in preparing monthly financial statements and analyzing COGS and gross margins.

Payroll Coordination

• Payroll Processing: Coordinate all payroll-related updates (commissions, bonuses, overtime, and deductions) between the Finance team and the ADP PEO.
• Compliance: Ensure payroll records align with the general ledger and assist in month-end payroll accruals.
• Time Tracking: Monitor time-off requests and attendance records for accuracy prior to payroll submission.

Qualifications

• Experience: 3–5 years of experience in a dual Finance/HR or Office Operations role, preferably within the Consumables or Retail sector.
• Technical Skills: Strong proficiency in ERP software (Oracles, QuickBooks, NetSuite, etc.) and Advanced Excel.
• PEO Familiarity: Direct experience working with PEO platforms (e.g., Justworks, TriNet, ADP TotalSource, or Rippling) is highly preferred.
• Discretion: High level of integrity and the ability to handle sensitive financial and personnel data with absolute confidentiality.
• Communication: Excellent interpersonal skills to bridge the gap between corporate finance requirements and employee needs.
• Language: Bilingual fluency in English and Chinese (Mandarin) is strongly preferred

WHERE YOU WILL WORK

• Location: San Jose
• Territory: United States

HOW WE WILL REWARD YOU

The base salary range for this full time position is $70,000 – $95,000 per year, dependent on experience.

We offer eligible employees and their dependents (including domestic partners) a comprehensive and competitive benefits package. xywuqvp MGI US LLC contributes to the benefits package.

• Medical, Dental, and Vision Coverage

• Life and AD&D Insurance

• Long-term and Short-term Disability Insurance

• Voluntary Life and AD&D Insurance

• Health Savings Account (HSA)

• Flexible Spending Accounts (FSA)

• Domestic Partner Benefits

• 401(k) Retirement Plan

• 20 PTO days and 11 holidays per year

MGI US LLC provides equal employment opportunity without regard to race, color, religion, sex, national origin, sexual orientation, gender identity and/or expression, age, disability, veteran or uniformed service status, or any other characteristic protected by applicable law.