Vital Records Registrar - Health Information Management (Days)

Tanner Health System Carrollton, GA Open

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Tanner Health System is looking for Vital Records Registrar - Health Information Management (Days) in Carrollton, GA.
This local job opportunity with ID 3662833312 is live since 2026-05-04 14:28:34.
Definitions
Responsible to ensure all applicable birth certificate, paternity acknowledgements, pronouncement of death documentation, birth defect registry, and any other state vital record documentation required is generated, communicated, reconciled, and submitted according to state regulations.
Required Knowledge & Skills
Education: High School Diploma or GED
Experience: Two years of related experience. Requires working knowledge of specialized practices, equipment, and procedures.
Licenses and Certifications
*None required
Qualifications
*RHIA, RHIT or related experience preferred.
*Very detail oriented.
*Excellent written, communication, and organizational skills.
*Knowledge of medical terminology.
*Ability to use various computer software programs to include an electronic medical record.
*Prefer experience in health information system software.
Statement Of Employment Philosophy
Being a part of Tanner Health System is more than a job, it is a promise we make to treat every patient with exceptional service every time they walk through our doors. Service excellence is the foundation of our organizational culture and the expectations we all set for each other, our patients, physicians and our community. All employees agree to abide by a set of service standards. These standards are the promise we make to provide the best care possible, and represent our beliefs, values and who we strive to become. We each commit to making Tanner Health System a great place for our employees to work, for patients to receive care and for physicians to practice medicine.
Functions
Area of Responsibilities
*Initiate the birth certificate process by completing vital record reports and forms. Ensure compliant completion of paternity acknowledgement forms, if applicable. Ensure that all required documentation for each newborn is transmitted via electronic submission in accordance with state law. Ensure each newborn name is updated in the electronic medical record (Epic) following hospital policy once newborn name has been confirmed and reported.
*Process pronouncement of death forms each workday and fax the form to the appropriate funeral home within 48hrs or 2 business days.
*Ensure Release of Body forms are uploaded to the proper encounter in the electronic medical record affiliated with an expired discharge disposition, when applicable
*Report notifiable birth defects to the Georgia Birth Defect Registry monthly. Generate Epic report to identify applicable birth encounters that must be reported within 30 days of diagnosis. The Birth Defect Reporting Form provided by the GA DPH must be used based on Tanner's low volumes.
*Report Spontaneous Abortion data each workday to the Georgia and Alabama Fetal Death registries according to state rules and regulations. Generate Epic report to identify patients with products of conception diagnosis and report spontaneous abortions within 48 hours 2 business days of the occurrence. The Fetal Death registration form template from DPH must be used to complete the Spontaneous Abortion reporting.
*Report monthly listing of deaths, THS patient encounters with an expired discharged disposition, to Georgia and Alabama's Organ & Tissue organizations. Generate Epic reports to compile complete list. Communicate with both Organ & Tissue organizations monthly to confirm report was received timely via secure email.
*Serve as a Medical Certifier User authorized by Georgia to certify death certificates initiated by funeral facilities in the GA Vital Event Registration System (GAVERS), if needed. This role requires registration and confidentiality agreements issued by the Georgia State Government.
*Ensure electronic submission of required data or protected health information to various state portals compliantly and timely.
*Completes vital record reports and forms at an overall accuracy rate of 99%. Ensures that information is transmitted in accordance with State law.
*Assist visitors, patients, physicians, and other hospital staff whether through direct contact or by telephone communication.
*Completes daily volumes to ensure the HIM Operations team and HIM Department meets assigned goals.
*Ensures compliance with external regulatory agency requirements such has those from the Joint Commission, CMS, RAC, OIG, etc.
*Performs all other duties and tasks assigned.
Compliance Statement
Employee performs within the prescribed limits of Tanner Health System's Ethics and Compliance program. Is responsible to detect, observe, and report compliance variances to their immediate supervisor, the Compliance Officer, or the Hotline.
Required Knowledge & Skills
Education: High School Diploma or GED
Experience: Two years of related experience. Requires working knowledge of specialized practices, equipment, and procedures.
Licenses and Certifications
*NONE REQUIRED
Supervision
*Exercises no supervision of other employees.
Qualifications
*RHIA, RHIT or related experience preferred.
*Excellent written, communication, and organizational skills.
*Knowledge of medical terminology.
*Ability to use various computer software programs in include an electronic medical record.
*Very detail oriented.
*Prefer experience in health information system software.
Definitions
Responsible to ensure all applicable birth certificate, paternity acknowledgements, pronouncement of death documentation, birth defect registry, and any other state vital record documentation required is generated, communicated, reconciled, and submitted according to state regulations.
Position Responsibilities
Contact with Others: Requires frequent but limited contacts with many others to do job, or extensive contacts with a limited number of categories of people to apply procedures or treatment. Requires discretion and tact to interpret departmental procedures.
Effect of Error: Probable errors may be serious and involve losses such as improper costs, overpayment, waste of material, damage to equipment, and delay in processing work. Effect usually confined within the organization. Most of work not subject to direct verification or check. Regularly works with some confidential data such as account, salaries, patient medical records, which if disclosed might have adverse internal or external effects.
People Management Responsibilities
Supervisory Responsibility: Exercises no supervision, work direction, or instruction of other employees or students
Work Environment/Physical Effort
Mental Demands: Work involves a variety of problems in a general field, some of which are complex. Involves some independent judgment to decide what to do to assemble facts, determine variations from standard procedures, or plan other action to be taken to meet general objectives.
Working Conditions: Generally pleasant working conditions/normal office environment.
Working Conditions Aspects for Immunizations
Performs tasks involving contact with blood, blood-contaminated body fluids, other body fluids, or sharps (needles): No
Directly works with Patients less than 12 months of age: No
Physical Effort: Light physical effort - Much of work done while sitting but with more than normal standing or walking. Handles light materials intermittently. Office or laboratory work requiring more than normal visual effort.
Physical Aspects
Bending: Occasional = 1% - 33% of the time
Typing: Constant = 67% - 100% of the time.
Manual Dexterity -- picking, pinching with fingers etc.: Constant = 67% - 100% of the time.
Feeling (Touch) -- determining temperature, texture, by touching: Constant = 67% - 100% of the time.
Hearing: Constant = 67% - 100% of the time.
Reaching -- above shoulder: Occasional = 1% - 33% of the time
Reaching -- below shoulder: Not required
Visual: Constant = 67% - 100% of the time.
Color Vision: Constant = 67% - 100% of the time.
Speaking: Constant = 67% - 100% of the time.
Standing: Occasional = 1% - 33% of the time
Balancing: Occasional = 1% - 33% of the time
Walking: Occasional = 1% - 33% of the time
Crawling: Occasional = 1% - 33% of the time
Running - in response to an emergency: Occasional = 1% - 33% of the time
Lifting up to 25 lbs.: Constant = 67% - 100% of the time.
Lifting 25 to 60 lbs.: Not required
Lifting over 60 lbs.: Not required
Handling -- seizing, holding, grasping: Constant = 67% - 100% of the time.
Carrying: Occasional = 1% - 33% of the time
Climbing: Occasional = 1% - 33% of the time
Kneeling: Not required
Squatting: Not required
Tasting: Not required
Smelling: Not required
Driving -- Utility vehicles such as golf carts, Gators, ATV, riding lawnmowers, skid steer, aerial lift: Not required
Driving -- Class C vehicles: Not required
Driving -- CDL class vehicles: Not required
N95 Respirator usage (PPE): Not required
Hazmat suit usage (PPE): Not required
Pushing/Pulling -- up to 25 lbs.: Occasional = 1% - 33% of the time
Pushing/Pulling -- 25 to 60 lbs.: Not required
Pushing/Pulling -- over 60 lbs. : Not required read more

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