Financial Operations Manager

Finance & Operations Manager

Mission-Driven Organization | Administrative Operations

We are seeking a highly organized and collaborative Finance & Operations Manager to serve as the administrative and operational backbone of a specialized unit within a large, complex organization. This role is ideal for a detail-oriented professional who thrives in dynamic environments, excels at financial management, and takes pride in enabling leadership to focus on high-priority strategic initiatives.

You will oversee financial planning and analysis, manage day-to-day administrative operations, supervise support staff, and serve as a strategic partner to senior leadership. This is a high-impact opportunity for someone who wants to sit at the intersection of finance, operations, and organizational strategy within a mission-driven institution.

Financial Management & Analysis

• Build and manage comprehensive budgets, including gathering historical data, forecasting, and multi-year financial planning
• Monitor financial performance against budget; recommend and implement adjustments as needed
• Prepare financial reports and present analysis to senior leadership
• Identify current and future funding resources; advise on efficient deployment to support organizational goals
• Partner with leadership to research and evaluate funding challenges and opportunities

Administrative Operations

• Serve as the primary liaison between the unit and central service functions including HR, IT, Facilities, Procurement, and other internal partners
• Ensure timely and effective delivery of all administrative services within scope
• Identify operational challenges and develop practical, scalable solutions in partnership with leadership
• Monitor service quality from internal and external providers; escalate concerns as appropriate

Compliance & Risk Management

• Implement and maintain strong internal controls to ensure appropriate and effective use of resources
• Ensure adherence to organizational policies, contractual obligations, and applicable regulatory requirements
• Proactively identify and communicate risk issues; take corrective action to safeguard institutional assets and reputation
• Educate team members on relevant regulations, policies, and procedures within their scope of responsibility

People Management & Development

• Supervise, coach, and develop administrative and business office staff
• Partner with HR on hiring, performance management, employee relations, and career development
• Assess current and future talent needs; make recommendations for staff movement and professional growth
• Cultivate an inclusive team culture that values diverse backgrounds and perspectives

Strategic Partnership

• Serve as a strategic resource to unit leadership; contribute to administrative and operational priority-setting
• Translate organizational strategy into actionable operational plans and timelines
• Assess financial and non-financial resources — including funding, space, technology, and staff capacity — needed to achieve short- and long-term goals
• Surface potential issues, ideas, and solutions proactively to senior leadership

Required Qualifications

• Bachelor's degree and a minimum of 3 years of related experience, including demonstrated leadership, project management, and/or supervisory experience (or equivalent combination of education and experience)
• Solid foundation in accounting, financial reporting, and analysis
• Hands-on experience preparing budgets, forecasts, and financial plans
• Proven ability to synthesize multiple streams of financial data to identify trends and actionable insights
• Strong relationship management skills with demonstrated ability to influence outcomes in a matrixed or decentralized organization
• Creativity and effectiveness when navigating complex, multi-stakeholder environments

Preferred Qualifications

• Experience with fund accounting in a nonprofit, research, or institutional environment
• Background in higher education, healthcare, government, or other complex service organizations
• Experience supporting specialized departments or program-based units

This opportunity is a strong fit for someone who:

• Finds satisfaction in making systems, processes, and people work better together
• Is a natural problem-solver who can operate both strategically and in the details
• Communicates clearly and builds trust with a wide range of stakeholders — from front-line staff to executive leadership
• Is energized by mission-driven work and appreciates the pace and complexity of large, established organizations
• Takes initiative, manages competing priorities with ease, and consistently follows through with accountability

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