Accounting Manager

Our client is a well-established, family-owned specialty retailer with over 45 years of history in Western New York. They operate three brick-and-mortar locations alongside a growing e-commerce and online sales presence, generating $3–5M in annual revenue.

This is not a data entry job. This is the financial backbone of a growing, cash-flow-sensitive retail business — and they need someone they can trust completely.

What You'll Own

• Full-cycle bookkeeping in QuickBooks Online (their primary system)
• Daily journal entries from POS reports and sales reconciliation across multiple platforms
• The full AP cycle — vendor invoices, weekly payment runs, ACH and credit card payments, W-9 and 1099 tracking
• A weekly 13-week cash flow projection (template is built — plug and play)
• Payroll processing through the company's payroll provider, including specialty staff pay and sales commissions
• Multi-state sales tax compliance across brick-and-mortar and e-commerce channels
• Bank reconciliation across multiple accounts and multiple legal entities (two are simple holding LLCs)
• Monthly close: P&L, Balance Sheet, A/P aging, cash flow, inventory turns, commissions — presented in a format ownership can actually use
• Year-end CPA-ready financials and support of the external CPA through close
• Brief daily check-ins with ownership (10–15 minutes) for cash flow and operational alignment
• Light HR tasks like onboarding paperwork — fully trainable, very low volume

What We're Looking For

• 5+ years of hands-on bookkeeping or accounting experience; QBO proficiency required
• A true self-starter; ownership is not in accounting and needs a partner who solves problems independently
• Unquestionable integrity and discretion — this person will have full visibility into the company's finances
• Strong Excel including pivot tables; able to make data digestible for non-financial stakeholders
• Clear communicator who translates numbers into plain language
• Associate's degree or higher in Accounting, Finance, or a related field preferred
• Multi-state sales tax knowledge — particularly for e-commerce — is a meaningful differentiator

Compensation & Benefits

• $70,000–$80,000, based on experience
• Guaranteed 40 hours/week, with flex during slower seasons and overtime during peak
• Health and dental with multiple plan options
• SIMPLE IRA with employer match
• Paid holidays and paid sick time
• Employee discount on products and services
• Ongoing education and development
• Hybrid flexibility available after approximately one year

This is a full-time, in-house W-2 position — not a contract, freelance, or remote bookkeeping engagement.

This search is being conducted confidentially by StraussGroup Executive Search on behalf of our client.