RPStaffing is looking for Membership Specialist in Washington, DC. This local job opportunity with ID 3689323677 is live since 2026-05-24 02:30:58.

RPStaffing is conducting an immediate search for the Association Manager with an Association Management Firm based in Washington, DC. This position is full-time and temp-to-hire, offering an exceptional benefits package and bonus potential when permanent. Apply today for immediate consideration!

***Candidates must be currently living in the Washington, DC metro area***

Title: Association Manager

Position Type: Full Time

Search Status: Temp-to-Permanent

Remote Status: Hybrid; as well as the possibility of being onsite at client and/or event locations

Office Location: Washington, DC

Compensation: $23.00 per hour while temp & $60,000 to $65,000 when permanent in addition to a comprehensive benefits package and bonus potential

Annual Bonus Potential: Yes

Start Date: Immediate

SUMMARY

The Association Manager is a key member of the Association Management team, supporting the client’s Executive Director and Board of Directors. This role is responsible for the association's effective administration, communication, and

overall operations. The Association Manager works closely with board members, volunteers, staff, and vendors to facilitate membership management, programming, website maintenance, marketing, conference planning, and to ensure organizational

excellence

ESSENTIAL FUNCTIONS

Association Management

• Operate in compliance with association-specific policies.
• Respond to client requests in a timely, professional manner.
• Work effectively with volunteer committees and interface with association members.
• Support the overall goals and objectives of the association through additional responsibilities as required.
• Provide input into client and Association Management Business Unit operations, processes, procedures, and policies.

Board and Governance Support

• Assist Executive Director with Board Communications
• Prepare and update dashboards using data from multiple sources (Finance, Membership, etc.)
• Attend board meetings, assist with meeting minutes, and update the Board Listserv.

Website Management

• Manage applications and custom forms for various association programs.
• Update sponsor pages on the website.
• General Website Updates

Membership and Volunteer Coordination

• Input and update member profiles daily.
• Input and update profiles for new members.
• Manage welcome communications and onboarding for new members.
• Prepare and distribute monthly membership reports.
• Handle invoicing and renewal communications.
• Import members into member benefit tools.
• Support Membership and volunteer engagement programs.
• Track volunteer involvement and assist with the creation of digital volunteer spaces.
• Committee support and coordination

Programming and Event Support

• Attend programming meetings, coordinate with speakers, and create events.
• Set up and support virtual and in-person events (Zoom meetings, registration, reminders).
• Create and evaluate surveys for event feedback and compile data for speakers.
• Track event attendance and prepare related reports.
• Create signage, nametags, and collateral materials.
• Order all conference/event supplies (e.g., banners, badges, lanyards, custom items.
• Organize and ship supplies as needed.
• Handle event check-ins, prepare materials, and issue refunds or promo codes as needed.

Sponsorship

• Serve as main contact for annual Corporate Memberships and Super Sponsorships
• Manage invoicing, renewals, updates, and serve as key staff contact for related concerns
• Oversee exhibitor/sponsor prospectus
• Manage all aspects of exhibitor and sponsor tracking communications and deliverables.
• Oversee the PheedLoop portal and update related web pages as needed to reflect exhibitor and sponsorship involvement

Conference Management

• Manage event registration and the conference app.
• Track registration and exhibitor metrics.
• Oversee email marketing for conferences and manage related promo codes.

Marketing and Communications

• Draft monthly newsletters and member communications
• Develop and maintain a weekly/monthly social content calendar aligned to marketing priorities.
• Manage scheduling and analytics tools (e.g., Hootsuite).

General Operations

• Manage association email inboxes and phone line, responding to member and non-member inquiries.

MINIMUM AND PREFERRED QUALIFICATIONS

• Bachelor’s degree or equivalent experience
• Minimum five years of business experience, preferably in non-profit membership organizations.
• Demonstrated achievements in project management, organizational skills, and administrative responsibilities.
• Excellent oral and written communication and interpersonal skills, including presentation and networking skills.
• Proficiency in Microsoft Office (Word and Excel) required, with the ability to learn new software.
• Familiarity with Association Management Software and Web Content Management Systems.
• Proficient in database management and communication systems.
• Basic design skills (Canva/Adobe) and familiarity with analytics dashboards

TRAVEL & SCHEDULING REQUIREMENTS

• Ability to travel at least 30% per year.
• Requires flexibility in scheduling, such as the ability to work evenings and weekends to meet client, event, or company needs.

ESSENTIAL PHYSICAL FUNCTIONS AND WORK ENVIRONMENT

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.
• Must be able to remain either in a stationary sitting position for extended periods (such as when working in the office), while also being able to stand and/or move for extended periods (such as when executing events onsite).
• Need to lift, carry, push, or drag boxes or equipment up to 30 lbs.
• Frequently moves inside the office to access filing cabinets, office machinery, etc.
• Need to adapt and function in various physical settings (for example, conference centers, indoor and outdoor spaces).
• Occasionally required to position self in a stooping, kneeling, or crouching manner.
• Frequently communicates with others and must be able to exchange accurate information in these situations.

BENEFITS INCLUDE

• Medical, dental, vision, and more
• 401(k) with match
• Generous paid time off.
• Flexible and hybrid work schedules

Equal Opportunity Employer (EOE). This description was prepared by RPStaffing and is subject to change. This has been designed to indicate the general nature and level of work performed by employees within this job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This job may be modified at any time by adding or removing duties. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.