Admin Assistant to the CEO (Marketing & Social Media Experience)

We’re seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the CEO in both executive operations and marketing initiatives. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and has strong communication and digital skills.

Responsibilities

Executive & Administrative

• Manage the executive’s calendar, meetings, travel, and daily priorities.
• Coordinate travel arrangements, itineraries, and last-minute changes.
• Provide light tech support for meetings, devices, emails, and digital tools.
• Track invoices, approvals, receipts, contracts, and vendor documentation.
• Liaise with internal teams, legal counsel, accountants, and service providers.
• Assist with personal and household management, including vendors and projects.
• Handle confidential information with discretion and professionalism.

Marketing

• Assist with planning and executing marketing campaigns and social media content.
• Schedule and manage posts across platforms like Instagram, LinkedIn, and Facebook.
• Support content creation, proofreading, presentations, and email marketing.
• Coordinate with creatives, agencies, and vendors to keep projects on track.
• Conduct market research and track basic campaign performance metrics.
• Help organize events, sponsorships, and community partnerships.

Qualifications

• 3+ years of experience in an administrative or executive assistant role.
• 3+ years of experience in marketing, social media management, or a related field.
• Strong written and verbal communication skills with an eye for detail and brand consistency.
• Comfortable working independently, managing competing priorities, and pivoting quickly in a fast paced environment.
• Discretion and professionalism when handling sensitive or confidential information.