Interim Business Operations & Accounting Leader

About the Role

• We are seeking a highly capable and detail-oriented Interim Business Operations & Accounting Manager to support our CFO and an experienced internal accounting/administrative team during a period of transition and increased workload.

• This temporary role focuses on strengthening internal processes, completing full-charge accounting tasks, maintaining compliance, supporting HR functions, and keeping daily administrative operations running smoothly.

• You will work side-by-side with our CFO, Controller-level support, and a skilled back-office team, allowing you to step in quickly and provide hands-on assistance where it’s needed most.

Key Responsibilities – Full-Charge Accounting

• Complete month-end close in collaboration with the CFO.

• Reconcile all balance sheet accounts including cash, AP/AR, loans, and payroll liabilities.

• Prepare and post monthly journal entries (prepaids, accruals, depreciation).

• Perform bank reconciliations and ensure accuracy.

• Assist with job costing, WIP tracking, and revenue allocations.

• Support preparation of financial statements for CFO review.

• Assist with quarterly reporting, audits, and CPA coordination.

• Support budgeting and forecasting processes.

Financial & Administrative Operations Support

• Oversee billing, credits, and account questions with support of existing team.

• Assist AP with vendor documentation and compliance.

• Manage cash receipts, deposits, and banking processes.

• Support collections efforts and documentation.

• Monitor department expenditures and report findings to CFO.

• Assist with insurance renewals, GL/WC audits, and filings.

• Help maintain employee/company credit card systems.

• Provide coverage and backup for administrative personnel.

HR & Employee Support

• Assist with hiring, onboarding, and background checks.

• Support benefits administration including health, PTO, disability, and 401K.

• Support TWC, EEOC, and workers comp compliance items.

• Document corrective actions, terminations, and file updates.

• Track employee certifications, attendance, and records.

• Assist with policies, procedures, and employee communication updates.

Compliance, Risk Management & Documentation

• Support subcontractor agreements, W9s, COIs, exemption certificates.

• Maintain accident/injury reporting and workers comp documentation.

• Assist with audit preparation and tax dispute documentation.

Qualifications

• 5+ years in accounting, HR, or administrative leadership.

• Strong month-end close and financial operations skills.

• Ability to collaborate effectively with CFO and team.

• Experience in service-based or construction/trades industries preferred.

• High attention to detail and strong organizational skills.

• Ability to step in quickly and manage multiple responsibilities.

• Strong understanding of compliance, payroll, and documentation requirements.

Key Traits

• Team-oriented and collaborative.

• Calm and organized under pressure.

• Hands-on and adaptable.

• Process-driven and reliable.

• Communicative with strong documentation habits.

• Able to prioritize effectively in a fast-paced environment.

Contract Details

• Temporary position (3–6 months, flexible).

• Full-time, Monday–Friday schedule.

• Works directly with CFO and the administrative/accounting team.

• Possible extension based on company needs.