Patient Coordinator for Growing Medical Spa

Part-Time Patient Coordinator – Medical Spa
Location: Gainesville & Warrenton, VA
Schedule: Part-Time (20–25 hrs/week)
Start Date: Immediately

We’re a physician-led aesthetic practice focused on delivering natural results, world-class patient care, and an elevated experience from the moment someone walks through our doors. Our med spa is growing, and we’re looking for a warm, organized, and service-driven Patient Coordinator to join our team and support our patients and providers.

If you love aesthetics, thrive in a fast-paced setting, and enjoy helping people feel their best, we’d love to meet you.

• Greet and check-in patients, creating a welcoming and high-end experience
• Answer phone calls, return voicemails, and respond to patient inquiries
• Schedule appointments and manage daily provider schedules
• Educate patients about services, membership options, and skincare products
• Support patient consultation flow and treatment coordination
• Handle payments, invoices, and follow-up communication
• Maintain cleanliness and organization of front desk and lobby
• Work closely with providers and clinical team to ensure seamless patient care

• Prior experience in a medical spa, luxury hospitality, or medical office preferred
• Previous sales experience preferred, especially in aesthetics, wellness, or luxury service industries
• Comfortable working with sales goals, memberships, and commission-based incentive structures
• Professional, friendly, and polished communication and presentation
• Strong organizational skills and ability to multitask smoothly
• Comfort engaging with patients and discussing aesthetic services
• High level of discretion and professionalism with patient information
• Tech-savvy and willing to learn our scheduling/EMR systems
• Positive energy, team player, and committed to an exceptional patient experience

• Work with a supportive and growth-minded team
• Learn from leading surgical and aesthetic providers
• Hands-on exposure to cosmetic services, skincare, and patient care
• Opportunities for training, development, and future advancement
• Employee treatment and product benefits
• Competitive pay based on experience
• Base pay plus commission opportunities