Admin Assistant / Tax Processor

We are seeking a full-time highly organized and detail-oriented candidate to support our firm's staff with all administrative aspects of their client work; this individual will also be processing the final product of prepared tax returns. The right administrative professional will be able to demonstrate strong problem-solving skills, the ability to multi-task, and be able to quickly adapt to the ever-changing tax world. This is a great opportunity to acquire knowledge in a field that provides professional longevity, as well as to become an asset by assisting our office in running smoothly.

Qualifications

A successful candidate should possess the following:

• Strong written and verbal communication skills
• Innovative thinking with a view toward change management
• Desire to be proactive and create a positive experience for others
• Ability to work with sensitive information and maintain confidentiality
• Strong knowledge of Microsoft Office and Adobe
• At least three years of administrative experience
• One year of tax processing experience preferred, but not required
• Knowledge of Thomson Reuters tax/accounting software preferred
• Ability to work overtime to meet tax deadlines (approximately 50 hours/week from March 1 April 15)

Position Responsibilities

• Work closely with our team to ensure a quality product is delivered to clients, including effectively processing and assembling 1099 filings, tax returns, and e-filing returns with taxing authorities
• Mail hard copies of tax returns/financial statements and send electronic deliverables
• Carry out administrative duties such as scanning, copying, organizing, and properly distributing sensitive documents
• Reply and correspond with clients in a timely manner
• Maintain electronic and physical filing systems
• Oversee supply inventories by checking stock and anticipating supply needs
• Provide support to Business Operations Manager when needed
• Act as a backup to the receptionist when needed