Bookkeeper/Administrative Assistant

Full job description

Job Overview
We are seeking a highly organized Bookkeeper/Administrative/Personal Assistant to assist with our business, foundation and organizational management needs. The ideal candidate will be detail-oriented and have experience with non-profit/foundation administration. This paid position is perfect for someone with administrative expertise who is interested in staying in this role for the foreseeable future on a part-time basis.

Duties

• Assist with bookkeeping and basic financial record-keeping using QuickBooks or similar accounting tools
• Perform data entry tasks using Microsoft Office, Google Workspace, and other office software with precision
• Support calendar management and scheduling for foundation members and the personal needs of the Foundation President
• Handle clerical duties such as proofreading documents, preparing correspondence, and managing mail distribution
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Supply management ordering business supplies
• P-card expense experience

Experience

• Proven experience in an administrative or clerical role within an office environment
• Strong computer and bookkeeping literacy with proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Demonstrated organizational skills with the ability to manage multiple priorities efficiently
• Prior experience as an administrative or personal assistant is required.

Pay: $18.00-$25.00

Benefits:

• Flexible schedule

Work Location: In person/Virtual - Hybrid