Business Operations Coordinator

Our client, a leader in global luxury beauty, is looking to bring on a Business Affairs Coordinator.

This is a contract role with an ASAP start date and will be a long term opportunity with extensions as the business needs. The role is hybrid onsite 2-3 days per week in their midtown nyc office.

This is the perfect opportunity for someone interested in the Creative world that also has an administrative skill set and some finance knowledge.

Position Summary:

Seeking a proactive Business Affairs Coordinator to support the Creative Team in NYC. Business Affairs handles the financial and legal operations for the Creative department – including seven subdepartments (Design, Operations, Copy, Packaging, etc.) and a robust in house content production team. Reporting to the Head of Business Affairs, this person is the record-keeper for each content production, ensuring the program's payments and contracts are executed in a timely manner, following financial and legal protocols and guidelines. This Coordinator will be a partner to the Content Producers throughout the entirety of a production, managing vendor purchasing and billing, related legal agreements, as well as supporting resource management for a robust team.

Accountabilities:

• Generate purchase orders in the Ariba system, across multiple cost centers and GL accounts
• Process, manage and track a

  high volume

  of vendor invoices for Creative team
• Update vendors and staff on outstanding payments
• Communicate and resolve any issues with vendors, Corporate Finance and internal team members
• Make and cascade updates to the Global Creative budgets under the supervision of the Head of Business Affairs, Creative Operations
• Run weekly meetings with Production Team members to address needs and reconcile costs
• Run monthly budget meetings with subdepartments to analyze spending and budget allocation
• Draft and review contracts in coordination with legal and content producers, ensure agreements are fully executed by shoot date
• Serve as Power User, resource and point of contact for all financial and legal questions within the department and Brand

Qualifications:

• Bachelor's degree or equivalent experience
• 3+ years finance, legal, or related experience

• Strong

  Excel skills
• A natural problem solver and collaborator
• Detail-oriented, analytical thinker with ability to comb through large amounts of data
• Exceptional organizational, prioritization, and time management skills with a strong attention to detail
• Comfortable working independently in fast-paced environment where juggling multiple projects simultaneously is a given
• Ability to exhibit grace under pressure and maintain a positive attitude and sense of humor under stress