Position Summary:

The Business Administrator is responsible for overseeing and managing the companys core administrative and back-office functions, including payroll, billing, and internal administrative operations. This role plays a key part in supporting operational efficiency, financial accuracy, and compliance while managing special internal projects and process improvements. The Business Administrator works closely with executive leadership, accounting, human resources, and operations to ensure smooth day-to-day business functions.

Key Responsibilities

• Payroll Administration
  
• Manage and coordinate payroll processing to ensure accurate and timely employee compensation
  
• Review and verify timesheets, labor classifications, approvals, and job costing
  
• Ensure compliance with federal, state, and local payroll and wage regulations
  
• Serve as the primary point of contact for payroll-related questions, corrections, and audits
  
• Billing & Invoicing
  
• Oversee client billing and invoicing processes across projects and departments
  
• Review invoices for accuracy, contract compliance, and proper documentation
  
• Coordinate with project managers and accounting to resolve billing discrepancies
  

Administrative Operations:

• Oversee daily administrative functions and office operations
  
• Manage and maintain employee records, administrative files, and documentation
  
• Support onboarding and offboarding processes in coordination with HR
  
• Maintain internal policies, procedures, and administrative systems
  
• Special Projects & Process Improvement
  
• Lead special internal projects as assigned by executive leadership
  
• Develop, document, and implement standard operating procedures (SOPs)
  
• Identify inefficiencies and recommend improvements to administrative and financial workflows
  
• Coordinate cross-departmental initiatives and timelines

Reporting & Compliance:

• Prepare and maintain reports related to payroll, billing, and administrative performance
  
• Ensure compliance with company policies, contractual obligations, and regulatory requirements
  
• Support internal and external audits as required

Qualifications Required:

• 3+ years of experience in business administration, payroll, billing, or operations management
  
• Strong understanding of payroll and invoicing processes
  
• High attention to detail with strong organizational skills
  
• Excellent written and verbal communication skills
  
• Ability to manage multiple priorities in a fast-paced environment
  
• Proficiency in Microsoft Office and administrative or accounting systems, Intermediate to Advanced skills in Microsoft Excel
  
• Proven ability to learn new systems quickly

Preferred:

• Experience in construction, industrial, or project-based environments
  
• Familiarity with job costing, union or multi-state payroll
  
• Experience with ERP or accounting software
  
• Associate or bachelors degree in business administration, Accounting, or a related field

Key Competencies:

• Administrative leadership and accountability
  
• Confidentiality and professionalism
  
• Process improvement and problem-solving
  
• Cross-functional collaboration
  
• Time management and prioritization

Reporting Structure:

• Reports to: Contracting Manager / General Manager
  
• Works closely with: Accounting, HR, Project Management, Executive Leadership, and Operations

Work Environment: In-person position with regular interaction across departments. May require extended hours during payroll, billing, or reporting cycles

Benefits:

A full list of benefits will be provided during the interview stage.

Please Note:

This job description is not intended to be a complete list of all responsibilities, duties, or skills and due to the changing nature of the job is subject to review and change at any time, with or without notice. This position is non-exempt based on FLSA laws. The Pizzo Group uses E-Verify and third-party background check services during the hiring process.

Additional Information All your information will be kept confidential according to EEO guidelines