Accounting Officer

Under the general direction of the Accountant III, the Accounting Officer performs duties that require independent judgment, initiative, and extensive knowledge of bookkeeping and accounting practices, procedures, and principles. The Accounting Officer works closely with departmental units to monitor spending trends and fund balances, and provides simple financial analysis-based recommendations to address financial problems. Prepares, reviews, reconciles, and interprets various reports, and communicates discrepancies or variances to the concerned departmental units. Assists University Accounting during audits and provides administrative support to the unit.

Duties & Responsibilities

• Oversees fiscal results within specified accounting fund types across all UICOMP units.
• Reviews and identifies areas of potential concern, trends/problems, and or changing requirements regarding accuracy, compliance, or fiscal sustainability.
• Communicates and coordinates with unit administration regarding findings and recommended resolutions, procedures, and/or accounting structures as necessary.
• Prepares, interprets, reconciles, and/or distributes periodic financial reports.
• Breadth includes standardized reports for internal UICOMP usage as well as those requested by other University of Illinois administrative units.
• Provides interpretation and follow-up as needed.
• Oversees accounting journal entries submitted by UICOMP personnel.
• Reviews fiscal activity for accuracy and compliance with University policies.
• Enters transactions into University systems to record new activity or correct noncompliant entries.
• Educates and ensures submitters resolve compliance issues that arise.
• Enter approved transactions into the University accounting system.
• Perform simple financial analyses: Collect source information, review, and interpret data according to the most appropriate quantitative or qualitative methods, and prepare reports of findings.
• Train, mentor, and advise Admin Affairs staff and other UICOMP operating units in matters of data sourcing, fiscal analysis, and planning.
• This function includes providing guidance on selecting appropriate standardized reports, assisting with understanding report results, consulting on analytical techniques, and interpreting and applying University policies and procedures.
• Serve as back-up for UICOMP cashiering operations.
• Collect, record, and balance payments received at the cashier window for student and staff fees, including parking, printing, postage, and shipping.
• Serve as custodian of cashiering change fund.
• Prepare and process currency orders for change funds.
• Reconcile parking token sales and counts from the security/reception area.
• Tabulate Medical Service Plan payments received from UICOMP medical clinics.
• Track and reconcile credit/debit card payment activity.
• Prepare bank deposits and associated reports to facilitate proper revenue distribution among UICOMP operating units.
• Provides administrative support to the departments.
• Perform other duties as assigned.
• Perform duties listed in the lower level of this classification series.

Minimum Qualifications

1. Any one or combination totaling two (2) years (24 months) from the categories below:
1. course work in accounting, as measured by the following conversion table or its proportional equivalent:

• 9 semester hours equals two (2) years (24 months)

• 30 semester hours equals one (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen (18) months
• 90 semester hours equals two (2) years (24 months)