SUPERVISOR, ACCOUNTING ASSISTANT

The Nevada Controllers Office is hiring for a Supervisor, Accounting Assistant in Carson City, NV. The incumbent will supervise lower-level accounting positions, which includes hiring, developing work performance standards, providing training and guidance, directing, and monitoring daily activity, resolving issues, providing backup during vacancies and absences, completing performance reviews, and initiating appropriate disciplinary actions when necessary. This position provides technical fiscal support; monitors and maintains accounting and other related records; prepares a variety of fiscal documents; reviews and approves transactions of subordinate staff; provides support for processing work programs and related transactions; completes deposit reconciliation; and chart of account maintenance. This job description is not intended to be all-inclusive. The incumbent may perform other related duties as required to meet ongoing needs. The ability to meet deadlines, prioritize and organize workload and maintaining professional and cooperative interactions with the public, other agency staff, and internal staff is essential. Supervisory experience is preferred. Advantage, DAWN, and Vista experience required Microsoft Excel experience in a business setting required

Four or more years of applicable experience as described in the job duties with a minimum of one-year of supervisory experience preferred and graduation from high school or equivalent education.

Receive, review, verify, and process accounts payable and receivable documents.

Receive payments, match payment to receivable due, and prepare receipts.

Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation.

Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.

Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.

Develop spreadsheets for tracking, organizing, and reporting account related data.

Perform data input and record, organize, track, report, and verify financial information.

Reconcile bank statements, identify exceptions, and resolve routine problems.

Compose correspondence and provide financial, accounting data, and other information.

Process budget and accounting documents by encoding accounting distribution data.

Verify budget authority for expenditures, accuracy of billing claims, and authorized signatures.

Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information.

Assign a budgetary account code and post to revenue and receivable accounts.

Maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels.

Prepare and make daily deposits and balance monies, journals, and deposit forms.

Reconcile internal accounting records and reports to Controller's reports and balance and prepare documents to make reconciliation.

Serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records.

Access account information to respond to inquiries from clients or vendors.

Extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting.

Provide detailed supporting documentation for grant reports, work programs, and budget preparation.

Compile, organize, display, and summarize data to facilitate analyses and identify interrelationships.

Calculate, verify, and prepare documentation for overtime, call-back, shift differential, standby pay, requests for hand typed checks, and special pay.

Interpret and explain regulations, policies, procedures, and guidelines.

Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.

Authorize payments within designated authority.

Act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.

Assist in developing procedures to implement or improve work processes.

Plan, organize, and coordinate work unit activities.

Determine priorities to meet deadlines and reporting requirements.

Respond to and resolve the most difficult clerical accounting questions and confer with accounting personnel regarding significant problems.

Research and evaluate the applicability of past practices and precedents to current circumstances.

Compile and organize data used in budget preparation, revenues and expenditures, and purchases and assist in budget maintenance.

Identify and correct errors and discrepancies in the work products of subordinate staff, research questionable or inconsistent data, and assess errors made in relation to established procedures.

Develop and implement procedural changes and/or additional training to eliminate or minimize errors.

Ensure proper recording, coding, and reporting of clerical accounting information.

Train, supervise, schedule, and evaluate the performance of employees, and other supervisory duties as appropriate for managing people.

Perform related duties as assigned.

This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level. Knowledge of:

• Principles and practices of supervision and training; budget preparation and monitoring; automated systems and applications typically used to support financial recordkeeping and reporting.

Ability to:

• Develop financial and statistical reports in conjunction with agency budget requests; resolve problems and data discrepancies; determine work priorities and adjust assignments to meet demanding timelines.
• Develop procedures to implement requirements, regulations, or other changes in work processes.
• Lead and motivate a diverse staff, set clear goals, delegate tasks effectively, and foster a positive and inclusive work environment.
• Communicate both verbally and in writing to audiences of various social, educational, and economic backgrounds.
• Resolve conflicts and mediate, negotiate, and exchange ideas, information, and opinions with employees, customers, or agencies; diffuse hostile situations respectfully and tactfully.
• Review work products for quality, quantity, and timeliness; analyze information, problems, situations, practices, or procedures to define objectives, identify relevant concerns, formulate logical conclusions, and recognize alternatives and their implications.

Recruiter Contact Information: Clark Mandichak - clarkmandichak@admin.nv.gov

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.

Benefits include:

• Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees' Benefits Program (PEBP).
• Vacation: Accrual of three weeks of annual leave each year.
• Sick Leave: Accrual of three weeks of sick leave each year.
• Holidays: 12 paid holidays per year.
• Retirement: Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication (Download PDF reader).
• Deferred Compensation: The State offers a voluntary Deferred Compensation Program.
• No Nevada state income tax.
• Public Service Loan Forgiveness: Eligible due to public sector employment.
• Longevity Payments Eligibility: Employees who have received a performance rating of "standard" or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.

Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit (LRU).

For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook (PDF) (Download PDF reader).

*** State Holidays The holiday schedule for State employees is established by the Legislature.

The following are legal holidays:

January 1.............................................. New Year's Day

Third Monday in January.................. Martin Luther King, Jr.'s Birthday

Third Monday in February................ Washington's Birthday

Last Monday in May........................... Memorial Day

June 19................................................ Juneteenth Day

July