Marketing Operations Administrative Coordinator
Location: Los Angeles, CA 90094- Playa Vista (*Must live within 30 minutes commute of the office)
Pay Rate: $33–$38/hour + Medical Benefits
Duration: 6-Month Contract (Excellent potential for extension & permanent)
Schedule: Monday–Thursday Onsite (8:00 AM – 5:00 PM) | Friday Remote
About the Role
This is a unique opportunity for someone who is passionate about marketing, social media, branding, influencer marketing, and the toy industry and wants to grow their career within a leading global company.
This role is not a traditional Executive Assistant or Administrative Assistant position. While the first phase of the role focuses heavily on supporting the Executive of Marketing, the long-term vision is to develop someone who is eager to learn the marketing side of the business and potentially grow into a marketing-focused role over time.
We are looking for a true right-hand partner. Someone who is highly organized, proactive, service-oriented, and thrives in a fast-paced environment. This person will help keep priorities moving, provide day-to-day support, coordinate logistics, and ensure nothing falls through the cracks.
The ideal candidate is someone who is:
- Hungry to learn and grow
- Passionate about marketing and social media
- Has a strong sense of urgency
- Loves being the person who helps make everything run smoothly
- Go to person, right hand partner
- Comfortable handling a variety of responsibilities
- Willing to jump in wherever needed
- Excited about building a long-term career within marketing
What You'll Be Doing
Executive & Administrative Support
- Manage and coordinate a busy executive calendar
- Schedule meetings through Google Calendar, Google Meet, Zoom, Microsoft Teams, and other platforms
- Book conference rooms and coordinate meeting logistics
- Help keep the VP organized, focused, and prepared throughout the day
- Track follow-ups, action items, and important deadlines
- Coordinate domestic travel arrangements
- Assist with expense tracking and expense report preparation
- Support lunches, dinners, reservations, and executive logistics as needed
Marketing & Team Support
- Assist with marketing team coordination and project follow-up
- Help organize influencer mailers, product samples, and marketing materials
- Support event preparation and marketing activations
- Assist with marketing-related administrative projects
- Participate in team meetings and company initiatives
- Learn marketing processes and gain exposure to various areas of the marketing organization
Required Qualifications
- Do you have 2–8 years of professional work experience as a personal assistant, Project/Event Coordinator, Workplace Coordinator for an Executive, CEO, VP of Marketing, or Similar high-level support?
- Experience being the go-to person, right hand partner for an executive
- Experience supporting a busy executive and being the gatekeeper.
- Must have worked in a role that handled urgency without getting overwhelmed, able to stay calm under pressure
- Strong interest in marketing, social media, branding, influencer marketing, or consumer products
- Experience scheduling meetings, booking conference rooms and supporting travel arrangements
- Experience using Google Calendar, Google Meet, Zoom, Microsoft Teams, and Microsoft Office
- Experience using AI tools; CHATGPT or similar AI tools
- Very familiar with TikTok, Instagram, LinkedIn, YouTube, and other social platforms
- Comfortable to run local errands approximately 1–2 times per week, assist with airport pickups etc
- Willing to go above and beyond to support the team and executive needs in a fast-paced environment.
- Understands that some situations may require additional support outside of standard working hours and approaches those moments with a team-first mindset.
- Experience to help keep executive or similar high-level support; organized, focused, and prepared throughout the day
- Not afraid to roll up their sleeves and help wherever needed
- Must be hungry to learn and grow
- Experience to help keep priorities moving, provide day-to-day support, coordinate logistics, and ensure nothing falls through the cracks.
- Highly organized with strong attention to detail
- Must be comfortable appearing on camera during internal meetings, team events, or company activities
Soft Skills We Are Looking For
This is the most important part of the role:
- Extremely organized
- Highly professional
- Hungry to learn
- Career-minded
- Able to stay calm under pressure
- Passionate about marketing
- Reliable, punctual and dependable
- Extremely Service-oriented
- Comfortable taking initiative
- Resourceful and proactive
Ideal Candidate Profile
This role is ideal for someone who says:
- "I love staying organized and helping others succeed."
- "I'm willing to do whatever it takes to support the team."
- "I enjoy learning new things."
- "I don't mind handling small tasks if it helps the bigger picture."
- "I thrive in fast-paced environments."
- "I have a strong sense of urgency and ownership."
- "I want to grow with a company long-term."
Why This Opportunity Stands Out
- Direct exposure to a senior marketing executive
- Opportunity to learn from an experienced marketing leader
- Potential path into future marketing opportunities
- Exposure to influencer marketing, brand marketing, and consumer products
- Highly visible role with room for growth
- Great opportunity for someone eager to learn, grow, and build a long-term marketing career
