Business Services Office Manager
OLYMPUS COLLEGE PREP LLC is looking for Business Services Office Manager in Pleasanton, CA.
This local job opportunity with ID 3730023645 is live since 2026-06-27 20:01:20.
Job Description
Job Description
Job Description
Location: Pleasanton, CA (On-Site)
Company: Olympus College Prep, LLC
Industry: Education / Academic Services
About Us
Olympus College Prep is a premier tutoring, test preparation, and college counseling center dedicated to helping students achieve academic excellence and gain admission to top universities. We pride ourselves on personalized support, high-quality instruction, and strong client relationships.
We are seeking a highly organized, detail-oriented Office Manager to oversee daily operations, client communications, and administrative systems. This role is critical in ensuring a smooth experience for students, families, and tutors while supporting the company’s growth and operational excellence.
Operations & Administration
Client Relations
Financial & Systems Management
Quality Control & Team Coordination
How to Apply
Please submit your resume and a brief cover letter outlining your experience and interest in the role.
Business Services Office Manager (Part-Time)
Location: Pleasanton, CA (On-Site)
Company: Olympus College Prep, LLC
Industry: Education / Academic Services
About Us
Olympus College Prep is a premier tutoring, test preparation, and college counseling center dedicated to helping students achieve academic excellence and gain admission to top universities. We pride ourselves on personalized support, high-quality instruction, and strong client relationships.
Position Overview
We are seeking a highly organized, detail-oriented Office Manager to oversee daily operations, client communications, and administrative systems. This role is critical in ensuring a smooth experience for students, families, and tutors while supporting the company’s growth and operational excellence.
Key Responsibilities
Operations & Administration
Serve as the primary point of contact for all calls, emails, and texts- Manage client onboarding, including forms, scheduling, and tutor matching
- Maintain and update client databases and records
- Coordinate meetings, events, and internal communications
- Ensure office organization & scheduling
Client Relations
Provide exceptional service to students and families- Conduct quarterly client satisfaction check-ins
- Follow up on leads and inquiries promptly
- Coordinate onboarding and ensure timely tutor-client connections
Financial & Systems Management
Manage invoicing using QuickBooks and client payments using ADP- Track and follow up on outstanding invoices
- Process payroll and verify employee timecards
- Maintain accurate financial and administrative records
Quality Control & Team Coordination
Monitor tutoring quality and ensure session standards are met- Track student progress and assist with reporting
- Coordinate with tutors and internal staff for performance alignment
- Support marketing efforts by gathering student success content
Schedule
Monday–Thursday: 2:00 PM – 7:00 PM- Sunday: 10:00 AM – 3:00 PM
Compensation & Benefits
$36.50/hour (after training & probation period at $30/hr)- Paid twice monthly
- Paid vacation and sick leave (per policy)
- Eligibility for medical, dental, vision, and 401(k) benefits after probation
Qualifications
Previous administrative, office management, or operations experience preferred- Strong organizational skills
- Excellent written and verbal communication
- Experience with CRM systems, scheduling tools, or payroll systems (ADP & Quickbooks preferred)
- Ability to manage multiple priorities in a fast-paced environment
- High attention to detail and problem-solving skills
How to Apply
Please submit your resume and a brief cover letter outlining your experience and interest in the role.