Office & Finance Manager

POSITION SUMMARY

The Bookkeeper / Office Manager is responsible for the day-to-day bookkeeping and

administrative functions of Type A Construct.

This role maintains accurate financial records, processes routine accounting

transactions, supports office operations, and helps ensure the business runs efficiently.

The ideal candidate is organized, dependable, detail-oriented, and committed to

accuracy and excellent administrative support.

FINANCIAL RESPONSIBILITIES:

• Process accounts payable, accounts receivable, customer invoicing, and vendor

payments.

• Review employee timecards and process weekly payroll.

• Reconcile bank accounts and company credit card statements.

• Track job costs and assist with monthly Work in Progress (WIP) reporting.

• Monitor cash flow and prepare monthly financial reports.

• Work with the companys CPA during month-end and year-end reporting.

• Maintain accurate accounting records, financial files, and supporting

documentation.

ADMINISTRATIVE RESPONSIBILITIES:

• Support day-to-day office operations, including phones, filing systems, office

supplies, calendars, and general office organization.

• Maintain employee records, onboarding paperwork, PTO tracking, and other HR

administrative documentation.

• Maintain vendor files, W-9s, certificates of insurance (COIs), company licenses,

insurance records, vehicle registrations, and other business documentation.

• Assist with customer and subcontractor pre-qualification packages, lien waivers,

compliance documentation, and annual workers compensation audits.

• Provide administrative support to the sales, estimating, and project management

teams, including preparing reports and responding to documentation requests.

• Recommend improvements to office procedures while maintaining confidentiality

of financial and personnel information.

QUALIFICATIONS:

• Minimum of three (3) years of bookkeeping, accounting, or office administration

experience.

• Proficiency with QuickBooks Online and Microsoft Office (particularly Excel);

experience with Google Workspace is a plus.

• Strong understanding of bookkeeping principles, payroll processing, and account

reconciliations.

• Experience in the construction industry, including job costing and construction

accounting, preferred.

• Experience working with subcontractors, vendors, and project documentation is

preferred.

• Exceptional organizational, time management, and multitasking skills with the

ability to prioritize work independently.

• Strong attention to detail with a commitment to accuracy and quality.

• Excellent written, verbal, and interpersonal communication skills.

• High level of integrity, professionalism, and ability to maintain confidentiality.