Accounting & Administrative Assistant

We're looking for a detail-oriented (on-site) Accounting & Administrative Assistant to join our manufacturing team. This role is ideal for someone who enjoys balancing accounting responsibilities with office administration and customer service. You'll play a vital role in supporting our accounting department while helping keep the front office running smoothly.

If you're dependable, organized, and enjoy working in a collaborative environment where no two days are exactly the same, we'd love to hear from you.

What You'll Do

Accounts Receivable

• Process customer invoices and supporting documentation.
• Upload invoices to customer portals.
• Prepare and distribute daily sales and backlog reports.
• Monitor outstanding accounts and follow up on overdue invoices.
• Resolve customer billing questions and payment discrepancies.
• Process credit memos and payment applications.
• Prepare and transmit remote bank deposits.

Accounts Payable

• Match supplier invoices with purchase orders and receiving documentation.
• Enter and code vendor invoices accurately into the ERP system.
• Process weekly check runs, including printing, matching, and mailing payments.
• Communicate with vendors to resolve invoice discrepancies.
• Issue purchase orders for office, engineering, and quality departments.
• Maintain purchasing files for capital projects.

Administrative Support

• Answer and direct incoming phone calls.
• Welcome visitors and provide professional front-office support.
• Maintain office files, accounting records, and spreadsheets.
• Receive, scan, and organize purchasing documentation.
• Order and maintain office supplies.
• Distribute mail and assist with general office administration.
• Coordinate lunch orders and other administrative activities as needed.

What We're Looking For

• High school diploma or GED required.
• 2–4 years of Accounts Payable and Accounts Receivable experience.
• Previous experience in a manufacturing environment is preferred.
• Experience using an ERP system; Epicor experience is a strong plus.
• Proficiency with Microsoft Office, especially Excel.
• Strong organizational skills and exceptional attention to detail.
• Excellent communication and customer service skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional, dependable, and able to work independently.

Preferred Qualifications

• Experience with customer collections and cash applications.
• Experience processing purchase orders and vendor invoices.
• Familiarity with manufacturing accounting processes.
• Experience supporting a busy office environment.