Accounting Payable Specialist

Position Summary

The Accounts Payable Specialist is part of the Treasury team and is responsible for managing the full accounts payable cycle, maintaining vendor master records, performing month-end bank reconciliations, and supporting month-end closing and audit activities. This role works closely with Accounting, Business Units, and vendors to ensure timely, accurate, and efficient payment operations.

Key Responsibilities

1. Accounts Payable

• Process vendor invoices accurately and in a timely manner.
• Review invoices for proper approvals and supporting documentation prior to payment.
• Prepare and process domestic and international payments, including wire transfers, ACH payments, and checks.
• Maintain vendor master records, including vendor onboarding, bank account setup and changes, and supporting documentation.
• Monitor payment due dates to ensure timely payments and avoid overdue balances.
• Communicate with vendors regarding invoices, payments, account statements, and payment-related inquiries.
• Coordinate with vendors, Business Units, and Accounting to resolve invoice and payment discrepancies.

2. Treasury & Accounting Support

• Perform monthly bank reconciliations and investigate reconciling items.
• Support month-end and year-end closing activities related to Accounts Payable.
• Prepare supporting documentation for internal and external audits.
• Identify opportunities to improve Accounts Payable processes and workflow efficiency.
• Perform other Accounts Payable, Treasury, and Finance-related duties as assigned.

Qualifications

• Bachelor's degree preferred
• 2–3 years of experience in Accounts Payable, Accounting, or Finance preferred.
• Knowledge of Accounts Payable processes, bank reconciliations, and internal controls is a plus.
• Strong communication and organizational skills.
• Proficiency in Microsoft Excel and Microsoft Office.