Are you a proactive, highly organized professional who thrives in a dynamic environment? We are looking for an Executive Assistant to serve as the strategic glue for our executive, sales, and marketing teams. In this high-visibility role, you will manage core operations, host VIP clients, and power our internal company culture.

How You’ll Make an Impact

• Executive & Team Operations: Manage complex Outlook calendars, screen incoming calls, and draft confidential reports, letters, and executive communications.

• Travel & Event Production: Seamlessly coordinate travel arrangements (flights, hotels, transport) for internal teams and visiting clients. Lead the planning for company-wide events, client launch parties, all-hands meetings, and facility tours.

• Client & Visitor Hospitality: Act as the face of the company, offering white-glove support and local itinerary coordination for visiting guests and key stakeholders.

• Sales & Marketing Support: Assist with lead management, draft social media updates, assist with website maintenance, and help execute marketing campaigns.

• HQ & Financial Coordination: Oversee headquarters facility management (vendors, cleanliness, supplies) and reconcile credit card statements and expense reports with speed and precision.

What You Bring to the Team

• Experience: 5+ years in an Executive Assistant, Office Manager, Marketing Coordinator, or Project Lead role.

• Tech Savvy: Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Education: Associate degree in Business, Communications, Marketing, HR, or a related field (Bachelor’s degree preferred).

• Mindset: Exceptional attention to detail, strong self-motivation, and the agility to adapt quickly to changing schedules.