Accounting Bookkeeper

MARCUS CONSTRUCTION SERVICES LLC

JOB DUTIES

Accounts Payable

o Scan and enter all approved vendor invoices into Quickbooks

o Verify selection receipts and subcontract invoices are within budget per job

o Reconcile all vendor statements

o Reconcile credit card statement in Quickbooks

o Prepare AP checks for signature and mail out

o Prepare 1099 report for corporate

o Obtain proper documentation from new vendors (COI, W-9, licensures) and verify vendor is in good standing.

o Update subcontractor license and COI information

Accounts Receivable

o Prepare jobs for progress and final invoicing

§ Make sure all expenses are accounted for in the final invoices

§ Verify billed amounts for subs and materials match estimates

§ Report labor hours spent on each job as needed for invoicing

§ Record cash receipts in QuickBooks

§ Follow up on collecting outstanding payments

Maintain project folders and ensure all information is complete

o Signed client contract

o Signed client estimates

o Material and sub-contractor estimates

o Cost analysis spreadsheet

Project tasks

o Assist scheduling site visits for subcontractors and vendor visits for clients

o Prepare job cost summary per job

o Prepare weekly activity reports, including any outstanding and/or upcoming work per job

o Prepare monthly job status reports

o Update forecasted schedule for current and upcoming jobs

o Prepare change order documents

o Make sure all hours and expenses are accounted

o Analyze actual costs to estimates to determine if change orders are needed

o Report any missing information to GM

o Send change order document to GM for review prior to submitting to clients

o Analyze subcontractor proposals and material quotes

o Analyze profit/loss on each job and discuss with GM

Assist in preparing project contracts and payment schedule when necessary

Assist locking in subcontractor schedule when necessary

Assist in coordinating lead time material pick-up when necessary

Submit financial information to corporate to be consolidated in company financials

o Closing books

o Analyze Work in Progress

o Analyze Receivables

o Reconcile balance sheet accounts

o Reconcile Bank Statements

Timesheets

o Enter times for hourly employees in TSheets

o Submit timesheet reports to HR timely

o Export data from TSheets to QuickBooks and print report

General Office

o Check mail and distribute

o Order office and other supplies needed

All other duties as assigned