Medical Records Specialist

Job Title: Medical Records Specialist

Location: North Scottsdale, AZ (Loop 101 & East Bell Road)

Compensation: $18.00 to $19.00 per hour

Employment Type: Full time with Benefits (medical, life, dental, vision, and 401K)

Schedule: Monday through Friday; 8:00 am to 4:00 pm (NO nights, NO weekends, and NO major holidays!)

About the role:

Have you ever wanted to help people find medical care that works for them? Do you enjoy work that actually makes a difference in people’s lives? If so, starting a career at Envita Medical Center may be a great life decision for you!

The Medical Records Specialist is responsible for overseeing all functions within the Medical Records Department, ensuring accurate handling and protection of patient health information in compliance with HIPAA regulations. This role involves requesting, transmitting, and uploading medical records to both the company’s local server and EMR system. This position reports directly to the Scheduling Manager.

Responsibilities:

• Demonstrate foundational skills in medical administration
• Ensure full compliance with HIPAA (Health Insurance Portability and Accountability), OSHA Standards, and Envita Employee Handbook
• Knowledge of clinic’s EMR (from navigating patient charts to uploading documents)
• Utilize all internal communication platforms effectively - Microsoft Teams, Email, Calendar, Planner, SharePoint, phones, Dayforce, etc.
• Ability to organize, prioritize, multitask, think proactively, self-initiation
• Respond efficiently to real-time updates, requests, and workflow changes
• Communicate respectfully and clearly across departments to keep relevant staff informed
• Foster collaboration within the department by updating team members on progress and task assignments
• Tasking – assign, review, follow through, complete
• Contribute to a positive, team-oriented work environment that supports productivity and morale
• Stay informed on evolving workflows and procedural updates
• Retrieve and process all requested medical records accurately and promptly
• Monitor and follow up on pending record requests to ensure timely completion
• Upload documents and imaging discs into designated systems with precision
• Report any situations that need additional support to the Scheduling Manger
• Any additional assignments as tasked/assigned by the Scheduling Manager

Required Qualifications:

• High school diploma or equivalent qualifications
• 1 years+ experience in a similar role
• Advanced understanding of medical terminology and administration processes
• Proficient in information management programs
• Outstanding communication and interpersonal abilities

Hiring Company Description:

Envita Medical Center, located in Scottsdale Arizona, is a leader in the world of advanced integrative medicine, with a focus on treating cancer, Lyme disease, fibromyalgia, chronic and autoimmune diseases. For over two decades, Envita has been radically impacting patients' lives with personalized and cutting-edge medicine.