Production Business Administrator

In this role you will oversee day-to-day business administration for the Production Department within Media Arts Ventures. You will support payroll, onboarding, and hiring paperwork for intermittent staff while coordinating calendars and data reporting across multiple platforms. You'll develop processes to track venue usage and generate actionable reports that inform OA production decisions, working closely with the Production Management team. This is a hands-on, cross-functional role that directly supports department operations and campus productions.

• health plans with limited out-of-pocket expenses
• dental plans
• generous time-off programs
• 403(b) retirement plan with 9% employer contribution
• life and disability coverage available
• commuter offerings

• Manage weekly production staff payroll, onboarding, and hiring paperwork for intermittent stagehands and student employees
• Coordinate departmental calendars across Google, EMS, and ABI
• Oversee onboarding in Workday and ABI in collaboration with Human Resources
• Develop and maintain reporting systems for events, venue usage, and labor costs
• Create budget tracking tools for productions, maintenance, and capital equipment
• Assist with ZenDesk space reservation management for OA Production Events Department
• Prepare and distribute weekly full-time production staff schedules; communicate updates
• Manage CBORD Tap Card Access for production staff
• Attend and document OA Production departmental meetings
• Coordinate piano tuning/maintenance across OA venues
• Support other administrative duties as assigned

• Bachelor's Degree or Associates Degree with equivalent experience
• 2-4 years of relevant administrative, payroll processing, and employee management system experience
• Experience with Workday for hiring/onboarding
• Experience with ABI for payroll reconciliation and timekeeping
• Experience with institutional hiring practices; academic theater facility management preferred
• Theatrical producing experience and procurement knowledge preferred

• Strong organizational skills; multitasking and prioritization
• Excellent interpersonal and communication abilities
• Good listening skills
• ABI (labor hours, rates, and payments)
• Workday (hiring/onboarding)
• OA event management software