Event Coordinator

Our client, an international service organization dedicated to sisterhood, scholarship, and service, is looking for a Conference and Meeting Events Coordinator to join their team on a long-term contract basis, starting immediately. This will be 40 hours/week, onsite in Chicago. Position is needed to support high-volume event season.

Type: Contract

Duration: 40 hours/week

Location: Onsite, Chicago

Pay Range: $20-25/hr.

Responsibilities:

• Assist with planning and execution of upcoming conferences and meetings.


• Manage administrative meeting logistics, including: Prepare rooming lists, conference materials, travel chart and reports as required.


• Create confirmation letters and emails.


• Manage external vendors: research & present possible vendors, coordinate details. Communicate with members, staff, regarding event information.


• Develop and distribute event materials as required, including onsite materials from all pertinent departments/staff.


• Process payment for meeting related invoices. Manage and work with Concur for expense management.

Skills and Qualifications:

• Strong organizational and multitasking skills.


• Excellent communication and customer service abilities.


• Ability to work under tight deadlines and adapt to changes. Detail-oriented with strong problem-solving skills.


• Microsoft Office Suite (Intermediate to Advanced), Zoom/Virtual Meeting Platforms (Intermediate), Event Management Software (Cvent or similar preferred), Concur Software (expense management).