Property Manager Assistant (Secure Property Management)

Title: Leasing Coordinator

Company: Secure Property Management

Overview

This role supports all Property Managers by handling leasing administration, tenant onboarding, and inbound communication (phones).

Core Responsibilities

Leasing & Applications

• Process rental applications within 24 hours


• Coordinate approvals with PMs


• Prepare and execute leases


• Follow up with all tenant leads daily

Listings

• Input all listings into various systems


• Ensure lockboxes are assigned/deployed

Move-Ins

• Coordinate all move-ins


• Ensure documentation, keys, and communication are complete


• Manage tenant onboarding experience


• Ensure lockboxes are returned

Administrative Support

• Support PMs with documentation and communication


• Track leasing pipeline and status updates

Phones (Primary Responsibility)

• Answer inbound office calls


• Route calls appropriately (PM vs maintenance vs admin)


• Provide basic tenant/owner support when possible

Cross-Coverage Requirement

• Must be able to fully cover Maintenance Coordinator role when needed


• Includes:


• Taking maintenance calls


• Logging work orders


• Basic vendor communication

Property Manager for small portfolio