Administrative Assistant

Role Description The Administrative Assistant at Bergische Universität Wuppertal is a full-time remote role responsible for providing comprehensive administrative support to faculty, departments, and projects. Day-to-day tasks include managing calendars, scheduling meetings, organizing digital files, and preparing correspondence and reports. The role also involves coordinating virtual meetings and events, handling incoming calls and emails, and maintaining accurate records and databases. The Administrative Assistant will support executive-level staff with confidential administrative tasks, assist with basic documentation for academic processes, and ensure smooth communication between internal and external stakeholders. The position requires proactive organization, attention to detail, and the ability to manage multiple priorities in a remote work environment.
Qualifications

• Candidates should possess strong Administrative Assistance and Executive Administrative Assistance skills to support daily operations and leadership tasks.


• Candidates should possess solid Clerical Skills, including document preparation, data entry, record keeping, and digital file management.


• Candidates should possess effective Communication and Phone Etiquette skills for professional interaction with students, staff, and external partners.


• Candidates should possess proficiency with common office software (e.g., word processing, spreadsheets, email, video conferencing tools) and remote collaboration platforms.


• Candidates should possess excellent organizational abilities, attention to detail, and time management skills, with the capacity to handle multiple tasks and deadlines.


• Candidates should possess a high level of reliability, discretion, and professionalism, especially when handling confidential information.


• Relevant experience in higher education or public administration is beneficial, as is proficiency in German and English.


• A completed vocational qualification or equivalent experience in administration, office management, or a related field is preferred.