Administrative Assistant

A finance company in Chicago is seeking an Administrative Assistant to join their team. This Administrative Assistant position offers a competitive salary of $60,000 – $70,000 and follows a highly desirable schedule of 7:30 AM – 4:30 PM. This is an engaging, medium-paced role ideal for someone who is highly professional, detail-oriented, and able to work independently while staying on top of daily responsibilities. This individual will play a key role in supporting both administrative and front office functions to ensure smooth and efficient day-to-day operations. Mack & Associates offers benefits including medical, PTO and 401k.

Responsibilities of the Administrative Assistant:

• Manage front desk operations, including greeting guests and handling incoming calls with a high level of professionalism.


• Coordinate heavy scheduling and calendar management using Microsoft Outlook.


• Provide administrative support to team members, including document preparation and data entry.


• Handle incoming and outgoing mail, packages, and office correspondence.


• Maintain office organization, supplies, and general upkeep of common areas.


• Assist with meeting coordination, including preparing materials and setting up conference rooms.


• Support internal processes and assist with ad-hoc administrative tasks as needed.


• Serve as a reliable point of contact for office-related needs and ensure a positive office environment.

Qualifications of the Administrative Assistant:

• Prior administrative or office support experience required.


• Minimum of 2–3 years of relevant experience required.


• Experience in a financial firm is preferred but not required.


• Strong Microsoft Office skills, particularly Outlook for scheduling.


• Highly professional demeanor with excellent communication skills.


• Ability to work independently and take initiative without constant direction.


• Strong organizational skills and attention to detail.


• Comfortable managing multiple tasks in a medium-paced environment.


• Reliable, proactive, and able to anticipate needs and follow through.


• Experience booking international travel preferred but not required.


• Microsoft certifications a plus.

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