Hybrid Executive Assistant to Four Executives

A global manufacturing company that has been in operation for over 50 years is looking for an Executive Assistant to support 4 executives. The role is hybrid-4 days in office, Fridays remote.

About the Job:

• Arrange and manage monthly meetings, create agendas, manage meeting flow, upload presentations to SharePoint


• Coordinate and manage travel arrangements


• Liaise with candidates, recruiters, and employees to schedule and coordinate interviews, including travel planning when needed.


• Manage onboarding tasks including: computer orientation on day one, scheduling intro meetings, sending upcoming group meeting invites, ensure workspace is ready, etc.


• Create purchase orders in SAP, track requisitions and orders for future reference


• Review cost center spending report and track spending vs. budget.


• Trade Show Support:ordering and shipping trade show and / or promotional materials.


• Event planning: internal employee events


• Send out customer price notifications


• Manage facility front office desk, answer doorbell and receive deliveries (front door and dock) and visitors as needed.


• Sort mail, log deliveries and distribute packages, FedEx package/label preparation and pickup arrangements


• Point of contact vendors: submit work orders; coordinate timing and completion; invoice management; and purchase order creation in SAP


• Act as site safety focal point for office workers.


• Coordinate and order catering for business meetings as needed


• Order supplies for office and maintain supply area.


• Reviewinformation quarterly to ensure facility and safety information is up to date

About You:

• Minimum of 5 years of administrative experience


• BA/BS from a college or university a plus


• Experience using SAP, SharePoint, or CRM a plus


• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)


• Able to create Excel spreadsheets


• Flexible team player, willing to step in and assist as needed.


• Strong communication skills: written and verbal

Salary, Benefits (medical, dental vision), 401K, Paid Vacation

Hours: 7:30 AM-4:00 PM