Recruitment Coordinator

Recruitment Coordinator

Location: Scottsdale, Arizona (Must be local; No Relocation)

Pay: $28-30/hr

US Citizens/GC Holders Only

Must have 3+ years of Recruiting experience in conjuction with a highly-regulated industry knowledge (insurance, finance).

Responsibilities:

• Serve as a primary recruitment operations partner supporting Talent Acquisition and hiring teams across NorthAmerica.


• Lead end-to-end interview coordination for high-volume, specialized, and leadership-level hiring across multiple business functions.


• Manage complex scheduling logistics involving candidates, hiring managers, executives, and cross-functional interview teams.


• Ensure an exceptional candidate experience throughout the recruitment lifecycle by providing timely communication and white-glove support.


• Support recruiters with sourcing activities, candidate pipeline management, requisition management, interview processes, offer administration, and hiring workflow coordination.


• Provide HR administrative support to all Recruiters in North America.


• Coordinate all pre-employment and onboarding activities to ensure compliance with internal policies, regulatory requirements, and service-level expectations.


• Manage onboarding documentation, background screenings, and employment verification processes while monitoring completion and resolving potential delays.


• Partner with HR, hiring managers, technology teams, facilities and operational stakeholders to facilitate seamless new hire integration.


• Track onboarding metrics and identify opportunities to improve efficiency and candidate satisfaction.


• Own and maintain Talent Acquisition reporting, dashboards, and recruitment metrics, providing insights to recruiters and leadership.


• Analyze recruitment data to identify trends, bottlenecks, process inefficiencies, and opportunities for operational improvement.


• Develop and distribute regular reports including requisition status updates, interview activity, time-to-fill metrics, new hire tracking, and onboarding performance.


• Conduct routine audits of job postings, requisitions, workflows, candidate records, and recruiting data to ensure accuracy and compliance.


• Identify opportunities to automate, standardize, optimize, and digitalize recruiting processes.


• Support recruitment marketing initiatives across LinkedIn, Glassdoor, job boards, talent communities, and employer branding campaigns.


• Coordinate employee referral program administration, reporting, and process improvements.


• Partner with recruiters on talent pipeline development and candidate engagement activities.


• Manage invoice processing and vendor coordination for recruiting-related services including background screening, relocation, agency partnerships, recruitment marketing, and outplacement services.


• Support Talent Acquisition projects, process improvement initiatives, and organizational hiring priorities.

Qualifications:

• 5+ years of recruiting coordination, talent acquisition operations, HR coordination, or recruitment support experience.


• Experience supporting full-cycle recruiting processes in a high-volume and fast-paced environment.


• Demonstrated ability to coordinate multiple searches, stakeholders, and competing priorities simultaneously.


• Strong experience with interview scheduling, candidate management, onboarding, background checks, reporting, and recruiting systems administration.


• Advanced proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel as well as Workday.


• Strong analytical skills with experience creating reports, dashboards, audits, and process metrics.


• Excellent interpersonal, communication, customer service, and stakeholder management skills.


• High level of professionalism, discretion, confidentiality, and attention to detail.


• Strong organizational and project management capabilities.


• Ability to work independently while effectively collaborating across a team environment.


• Demonstrated ability to identify process improvement opportunities and execute solutions.