HR & Operations Assistant (San Diego)

? Start your career in HR and Operations at Whova!

Whova is hiring an entry-level HR & Operations Assistant to support recruiting, HR operations, compliance, and a variety of company-wide operational projects.

This is an entry-level career opportunity for someone who wants to learn how a fast-growing technology company operates. You will gain hands-on experience across recruiting, HR processes and compliance, business operations, procurement, and finance-related processes while taking ownership of projects and working toward measurable goals.

Candidates who graduated or will graduate in 2026 are encouraged to apply. A bachelor's degree in any major is welcome. Please note: This is a San Diego-based position and requires regular commuting to our San Diego office.

? Why Join Whova?

• Build a broad business skill set - gain experience across HR, recruiting, compliance, operations, procurement, and finance.


• Take ownership early - you'll have opportunities to manage projects and improve processes rather than simply follow instructions.


• Work toward measurable goals - recruiting and operational initiatives have clear objectives and results.


• Learn in a fast-growing technology company - work alongside experienced professionals and see how different parts of a business operate.


• Strong career growth potential - this role is designed as an entry point for someone who wants to grow with the company.


• Make an impact - Whova's mission is to improve the event experience for people around the world.

Whova is a fast-growing company with a top product in our space, supporting events in 100+ countries. Our brand-name customers include US-Bank, Stanford, L’Oreal, Hilton, LEGO, Microsoft, NASA, IKEA, TEDx, etc. We are proud to be recognized as one of the Best Places to Work in San Diego ?️ 5 years in a row, and also won the ⏫ Fastest Growing Private Companies award for 3 years. Recently Whova won the Event Technology Awards’ Best Product Team Award ?, People’s Choice Award ? and also Best Event APP Award.

** Watch the 2-min video about our culture: https://whova.com/jobs/we-are-hiring/

?️ How you will make an impact

1. Recruiting & Talent Acquisition

• Research universities, career fairs, student organizations, and other recruiting opportunities.


• Identify recruiting channels that align with Whova's hiring goals.


• Coordinate and participate in career fairs, company information sessions, and other recruiting events.


• Engage with candidates before, during, and after recruiting events.


• Support candidate sourcing, outreach, interview coordination, and follow-up.


• Track recruiting activities and results and work toward quantitative recruiting goals.


• Analyze recruiting results and identify opportunities to improve candidate engagement and hiring outcomes.


• Help develop and improve recruiting campaigns and processes.

2. HR Operations & Compliance

• Maintain employee records, HR documentation, and required forms.


• Audit employee documents and agreements for accuracy and completeness.


• Support HR policies, procedures, and compliance initiatives.


• Assist with employee benefits administration and related documentation.


• Help maintain accurate and confidential employee information.


• Identify process gaps and recommend improvements to increase efficiency and accuracy.

3. Business & Office Operations

• Manage equipment, inventory, office supplies, and related records.


• Coordinate purchasing, purchase orders, vendors, and procurement activities.


• Support invoicing, billing, bookkeeping, reconciliations, and other finance-related processes.


• Coordinate office logistics and company-provided services.


• Maintain accurate operational and financial records.


• Take ownership of additional projects that improve the efficiency of the business.

? Qualifications

• Bachelor's degree in any major.


• 1–2 years of real-world work experience through internships, part-time employment, campus employment, or other professional experience is preferred, but recent graduates are encouraged to apply.


• Previous HR experience is not required.


• Strong interest in business, recruiting, HR, operations, or a combination of these areas.


• Strong organizational and time-management skills.


• Excellent attention to detail.


• Strong communication and problem-solving skills.


• Comfortable working toward measurable goals and taking ownership of results.


• Comfortable handling detailed and repetitive work while maintaining accuracy.


• Able to identify inefficiencies and proactively improve processes.


• Professional and discreet when handling confidential information.


• Strong work ethic and ability to manage multiple priorities in a fast-paced environment.

?What You will Gain

? Base salary: $45K-$55K, depending on experience and qualifications

?️ Health insurances, HSA, 401(K), 18 days/year paid vacation and sick leave

? Two company-provided lunches and bagel Wednesday!

? Working from home every Friday

? Various experiences in recruiting, HR operations, compliance, business operations, procurement, and finance operations

? Strong potential for career growth in a fast-growing technology company

❤️ Fun, upbeat, and collaborative office environment

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Disclaimer: LinkedIn may use automated decision systems (ADS) to target, screen, or rank candidates. To request reasonable accommodation or direct human review, please send your resume to hr-jobs@whova.com.