Travel and Expense Temporary Executive Assistant

Location: Bethesda, MD (Hybrid - 2 Days Onsite / 3 Days Remote)
Duration: 6-Month Contract with Potential Extension or Conversion
Pay Rate: $28.00-$32.00/hour
Work Authorization: U.S. Citizen or Green Card Holder
Start Date: ASAP

About the Opportunity

A client of The Midtown Group is seeking a Travel and Expense Temporary Executive Assistant to support travel, expense administration, corporate card processing, and related operational activities. This role is ideal for a detail-oriented professional with experience managing travel and expense programs, reconciling corporate card transactions, and supporting executive or administrative operations.

This position offers a hybrid work schedule with two days onsite per week in Bethesda, MD and three days remote.

Key Responsibilities

• Process and monitor corporate credit card transactions, including authorizations, captures, and settlements.
• Research and resolve transaction and charge-code discrepancies.
• Reconcile corporate card activity against monthly statements.
• Maintain accurate records and ensure all supporting documentation is complete and compliant.
• Prepare reports, analyses, and documentation to support audits and internal reviews.
• Assist with travel and expense administration processes.
• Support executive and operational teams with expense-related inquiries and reporting needs.
• Coordinate with internal stakeholders to ensure timely and accurate processing of transactions.

Required Qualifications

• Associate degree or equivalent combination of education and experience.
• Minimum of 3 years of experience supporting travel and expense operations, travel desk functions, or corporate card programs.
• Strong Microsoft Excel skills, including Pivot Tables and VLOOKUP.
• Experience working with credit card portals, expense management systems, or card processing software.
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.

Preferred Qualifications

• Experience supporting executives or administrative operations.
• Ability to work independently and manage multiple priorities effectively.
• Strong written and verbal communication skills.
• Experience supporting audits, compliance reviews, or financial reconciliations.
• Demonstrated ability to review transactions for accuracy, completeness, and compliance.

Ideal Backgrounds

Candidates with experience in any of the following areas are encouraged to apply:

• Travel & Expense (T&E)
• Executive Administration
• Corporate Card Administration
• Expense Analysis
• Travel Coordination
• Financial Operations
• Expense Reconciliation
• Accounts Payable (Expense Focus)
• Administrative Operations

If you have experience supporting travel and expense functions, corporate card administration, or executive operations and are seeking a hybrid opportunity in the Bethesda area, we encourage you to apply.

Our client has an amazing opportunity for professional growth!