Administrative Assistant

Administrative Assistant

Seattle, WA

Our client, a respected multi-generational family-owned investment company, is looking for an experienced Administrative Assistant to provide dependable support to its leadership team and daily operations.

This role is ideal for a proactive, highly organized, detail-oriented professional who can manage multiple priorities, handle confidential information, and provide polished administrative support.

Administrative Assistant Responsibilities

• Manage calendars, meetings, travel arrangements, and expense reports for management.


• Prepare agendas, presentations, meeting materials, minutes, and follow-up items.


• Coordinate communications, mailings, and document distribution.


• Maintain accurate contact, account, and ownership records in database systems.


• Respond to inquiries and provide professional support to internal and external contacts.


• Assist with reports, data entry, document management, and recordkeeping.


• Coordinate logistics for company events, meetings, and special projects.


• Work with internal teams, vendors, and external partners to complete projects.


• Support process improvements and the use of technology and AI-enabled tools.


• Maintain strict confidentiality and perform other administrative duties as assigned.

Administrative Assistant Qualifications

• Associate degree or at least 7 years of administrative, operations support, or related experience.


• Strong organizational skills, attention to detail, and ability to manage multiple priorities.


• Excellent written and verbal communication skills and ability present professionally to an executive team.


• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.


• Experience with calendar management, meeting coordination, and database systems.


• Familiarity with DocuSign and virtual meeting platforms.


• Experience in investment, financial services, family office, or professional services is preferred.


• Ability to travel for occasional company events and work a limited number of evenings or weekends as needed.

Company Benefits

• Medical, Dental, and Vison Insurance.


• Life, AD&D, and LTD Insurance.


• 401K and profit-sharing matching.


• Paid Family Leave, Vacation, sick and holidays.


• Educational Assistance Program


• Company paid garage parking or an Orca card option.

Compensation: $33-40/hour

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