Business Administrator

Business Administrator

We are seeking a detail-oriented Service Center Administrator to support the day-to-day business, accounting, invoicing, and project management activities of a regional Service Center. This role will work closely with clients, vendors, and operational leadership to ensure projects, billing, financial reporting, and administrative activities are handled accurately and efficiently.

Key Responsibilities

• Manage day-to-day business, project management, and accounting activities for the regional Service Center.


• Review customer orders, confirm order entry information, assign project cost estimates, and process order acknowledgements.


• Coordinate contract requirements and maintain accurate client and project records.


• Review project data to ensure information is complete, accurate, and up to date.


• Prepare cost summaries and issue client invoices for the Service Center/region.


• Communicate with customers and outside vendors to resolve billing, collections, and accounts payable issues.


• Review project status on a weekly basis and ensure project reporting is completed on schedule.


• Analyze financial and business data and provide recommendations to management.


• Partner with operational leadership to identify business data needs, improve procedures, resolve issues, and enhance reporting.


• Identify and implement opportunities for cost savings and process improvements.


• Oversee project administration, including maintaining open project databases, issuing purchase orders, entering project expenses, and completing project reports.


• Ensure final project documentation and reports are completed and provided to clients upon project completion.


• Provide basic/intermediate network and IT support as needed, including user setup, backup restoration, system upgrades, and troubleshooting hardware and software issues.


• Perform other duties and responsibilities as assigned.

Qualifications

• Minimum of 3 years of experience in service center administration, invoicing, bookkeeping, accounting, or a related field.


• Associate degree in Business, Accounting, or a related field, or equivalent professional experience.


• Strong understanding of accounting practices and financial processes.


• Proficiency with Oracle and Microsoft Office applications, including Excel, Word, PowerPoint, Access, and Outlook.


• Strong organizational skills with excellent attention to detail and accuracy.


• Ability to analyze financial and business information and communicate recommendations effectively.


• Excellent written and verbal communication skills with the ability to interact professionally with clients, vendors, and employees.


• Comfortable working in a service center environment with frequent computer and telephone use.


• Ability to manage multiple priorities, meet deadlines, and work effectively in a team environment.

Why This Opportunity?

This is an excellent opportunity for an experienced administrative and accounting professional to take on a diverse role supporting business operations, project management, client billing, and financial reporting while working directly with operational leadership and customers.