Construction Administrator

Job Title: Construction Administrator

Location: On Site - Phoenix, Arizona, United States

Salary: $52000-$62000

Skills: Admin, construction

About the Water, Waste, Steam, and Air Conditioning Services Company / The Opportunity:

Join a leading organization in the water, waste, steam, and air conditioning services industry committed to delivering innovative solutions that support efficient operations and sustainable resource management. This opportunity offers a detail-oriented administrative professional the chance to support a construction site team, coordinate with vendors and subcontractors, and contribute to the establishment of a new Phoenix office. No advanced construction knowledge is required, as comprehensive on-the-job training will be provided.

Responsibilities:

• Perform general administrative and clerical duties within the construction site office.


• Prepare, organize, and maintain construction-related documents, records, and site management files.


• Provide administrative support to the Site Manager and construction supervisors.


• Arrange equipment, rental items, consumable materials, and office supplies for the site.


• Track delivery schedules and follow up with vendors regarding company-procured items.


• Coordinate accommodation and transportation arrangements for business travelers.


• Process invoices, receipts, expense reimbursements, and procurement documentation.


• Communicate with subcontractors, vendors, visitors, and internal stakeholders while supporting additional administrative needs.

Must-Have Skills:

• Basic computer proficiency, including Microsoft Word, Excel, and Outlook.


• Strong attention to detail and accuracy when managing documents and data.


• Excellent organizational and time-management skills.


• Ability to manage multiple priorities and tasks simultaneously.


• Professional and courteous communication skills for handling calls, visitors, vendors, and subcontractors.


• Ability to work independently and collaboratively as part of a site team.


• Reliable administrative mindset with a willingness to learn construction-related processes on the job.

Nice-to-Have Skills:

• Previous experience in construction, site administration, or office administration.


• Experience with document management, purchasing, invoicing, expense processing, or basic accounting.


• Experience coordinating with vendors, subcontractors, or external business partners.


• Experience supporting business travel, accommodation, or transportation arrangements.