Administrative Assistant

About the Role

Pinnacle Partners is recruiting for a Administrative Coordinator for a direct-hire opportunity in Indianapolis. This position is fully onsite and offers a Monday–Friday schedule from 8:00 a.m.–4:30 p.m. The Central Service Coordinator will support back-office operations, with a strong focus on maintaining accurate paper and electronic files.

Key Responsibilities:

• Maintain paper and electronic grant files, including scanning documents and attaching applications, reports, and other documents to the appropriate electronic files


• Provide back-up receptionist coverage, including answering and transferring calls and greeting staff and visitors


• Process UPS mailings, labels, postage, and other mailing requests


• Provide back-up support for daily incoming and outgoing mail


• Assist with assembling the board agenda five times per year


• Coordinate copier repairs and maintenance


• Assist with conference room reservations and setup details


• Perform other basic office and clerical duties

Requirements:

• 2+ years of professional work experience


• Strong attention to detail and accuracy


• Proven ability to collaborate and work well within a team


• Strong communication skills


• Experience with Microsoft 365, particularly Outlook and Word


• Comfortable providing rotating receptionist coverage


• Ability to handle confidential information with discretion


• Professional, dependable, and committed to producing accurate work


• Ability to manage periods of higher-volume filing while maintaining accuracy

Preferred:

• Previous administrative, clerical, or office support experience


• Stable work history and demonstrated job tenure

Benefits Overview:

• Health insurance


• Two retirement plans


• 14 holidays


• Vacation time


• Floating holidays


• Family illness time


• Short-term disability


• Long-term disability