Accounting Supervisor

Job Title: Accounting Supervisor

Reports To: Controller / Director of Accounting and Finance Position

Summary

The Accounting Supervisor oversees core accounting functions, with primary responsibility for commission accounting and reconciliations, while supporting month-end close and daily accounting operations. This hands-on role requires an adaptable mindset, strong analytical skills, attention to detail, and the ability to lead staff, improve processes, and operate effectively in a high volume, lean environment. The position offers opportunities to assume broader responsibilities over time.

Key Responsibilities

Commission Revenue Accounting

• Oversee accurate accrual, invoicing, reconciliation, collection, and application of commission revenue

• Prepare and review reconciliations of vendor statements, deductions, chargebacks, and internal commission records

• Investigate and resolve commission discrepancies, including deductions, chargebacks, and trade promotion activity

• Partner with sales and operations to resolve discrepancies and maintain accurate commission records and payments

• Communicate with vendors to resolve payment issues and discrepancies and support timely, accurate commission collections

• Supervise, train, and review the work of staff responsible for commission-related activities

Core Accounting (Close, Accounts Receivable, Accounts Payable)

• Support full-cycle accounting activities, including journal entries, accruals, estimates, account reconciliations, and month- and year-end close

• Ensure compliance with GAAP and internal accounting policies

• Maintain effective internal controls and complete accounting activities in accordance with established policies and deadlines

• Prepare and review bank and balance sheet account reconciliations, ensuring timely resolution of outstanding items

• Help oversee accounts receivable and accounts payable processes, including workflow, accuracy, and issue resolution

• Monitor collections and follow up on outstanding balances

• Ensure timely payment of vendor invoices and employee expenses, accurate coding, and appropriate supporting documentation

• Assist with preparing supporting schedules and information for tax, regulatory, and business filings

• Coordinate with the external CPA firm on tax filings, year-end matters, and requested supporting documentation

Other Duties

 Assign work, review deliverables, coach staff, and support performance and professional development

 Document, standardize, and improve accounting processes to increase accuracy, efficiency, and scalability

 Assist with benefits administration

 Support budgeting, forecasting, and profitability analysis, as needed

 Prepare ad hoc reports and analyses and perform other accounting and administrative duties as assigned

Qualifications

Required

• Bachelor’s degree in Accounting or Finance, or equivalent experience, plus at least 5 years of progressive accounting experience, preferably in food brokerage, wholesale, or distribution

• Strong knowledge of GAAP and hands-on experience with month-end close, journal entries, and account reconciliations

• Experience supervising, training, and reviewing the work of accounting staA

• Proficiency in Microsoft Office, particularly Excel, including pivot tables, VLOOKUP/XLOOKUP, basic formulas, and reconciliations

• Experience with accounting software such as QuickBooks, NetSuite, or a comparable system

Preferred

• Experience working in a small, lean business environment

• Accounting experience in the food brokerage, wholesale, distribution, or a related industry

• Experience with commission accounting, including deductions, chargebacks, and trade promotion spending

• CPA license Personal Attributes

• Ability to prioritize competing demands, meet deadlines, and work independently

• Comfort managing multiple responsibilities in a hands-on environment

• Strong analytical and problem-solving skills

• Strong organizational and communication skills

• High attention to detail and accuracy with a practical, solutions-oriented mindset

• Proactive, adaptable, and committed to continuous process improvement

• Collaborative, hands-on, and willing to support the team as business needs evolve