Administrative Assistant

Our client, a leading bank, is looking for an Administrative Assistant to support its Equities team within the Capital Markets franchise. The team sits on a fast-paced trading floor and serves clients who trade equities and equity-linked products. In this role, you’ll keep a busy group of up to 25 professionals running smoothly by managing calendars, travel, expenses, and events.

What You’ll Do:

Calendar and Meeting Management

• Manage calendars for stakeholders in Outlook, including scheduling meetings


• Manage meeting room availability and bookings

Travel and Expenses

• Book travel for up to 25 employees through the travel system


• Log and track expenses


• Organize and process bills

Events and Presentations

• Plan and coordinate team events


• Edit and update marketing slide decks in PowerPoint

Must Have

• 1+ years of experience as an Administrative Assistant


• 1+ years of experience with expense tracking


• Experience managing calendars for stakeholders in Outlook


• Strong proficiency in Microsoft Office (Word, PowerPoint, Excel)


• University degree in Business or a related field

Nice to Have

• Experience with Concur


• Experience in Financial Institutions (FI)


• Experience building PowerPoint decks


• Experience using AI tools