Administrative Assistant I

Title: Administrative Assistant

Location: Glendale, AZ,

Workplace type: 100% onsite (M-F 40 hour work week)

Type: Contract- potential to convert to full time

Pay: $19.86/hour on w2 (no flex with rate)

Length: 12 months-potential to extend

Screenings: no tech, full panel drug and background once hired

IV process: 1-2 rounds

+optional benefits, long term contract with ability to extend or convert to full time

Must Have:

• minimum 0-3 years of work experience


• minimum high school diploma required


• working knowledge of Microsoft Office, especially Excel and Word.


• Ability to follow established guidelines for administrative and data entry assignments.


• Strong organization, time management, prioritization, and initiative.


• Ability to perform technical and administrative clerical tasks.


• Good problem-solving and listening skills.


• Effective written and verbal communication, basic reading and writing skills, and basic math proficiency.


• Ability to work independently and maintain professional business relationships.


• Ability to multitask and remain composed under pressure.


• Detail-oriented, punctual, dependable, and flexible.


• Ability to work effectively with employees at all organizational levels.


• Ability to lead scheduled safety talks and complete legally required ePrism safety training modules, depending on the assignment.

Essential Responsibilities

• Perform daily office duties, including answering phones, faxing, copying, filing, typing, and handling mail.


• Process incoming and outgoing mail, overnight packages, and certified mail.


• Greet visitors and coordinate services with vendors and consultants.


• Order, distribute, and regularly inventory supplies and other items, including food and badges.


• Complete data entry assignments.


• Coordinate processes and maintain related documentation and records, including audit support.


• Prepare, monitor, and maintain files, reports, records, systems, invoices, and spreadsheets.


• Provide administrative support as assigned.

Additional duties may include:

• Receptionist coverage.


• Scheduling travel arrangements.


• Reviewing and analyzing assigned transactions.


• Maintaining the cleanliness and orderliness of conference rooms, boardrooms, reception areas, kitchens, and related equipment.


• Serving as the department’s document control coordinator.


• Completing special assignments or other tasks assigned by management.

Required Skills

• Working knowledge of Microsoft Office, especially Excel and Word.


• Ability to follow established guidelines for administrative and data entry assignments.


• Strong organization, time management, prioritization, and initiative.


• Ability to perform technical and administrative clerical tasks.


• Good problem-solving and listening skills.


• Effective written and verbal communication, basic reading and writing skills, and basic math proficiency.


• Ability to work independently and maintain professional business relationships.


• Ability to multitask and remain composed under pressure.


• Detail-oriented, punctual, dependable, and flexible.


• Ability to work effectively with employees at all organizational levels.


• Ability to lead scheduled safety talks and complete legally required ePrism safety training modules, depending on the assignment.

Preferred Skills

Depending on the assignment and location, knowledge of:

• Commercial insurance.


• ACORD insurance forms.


• Procurement.


• ISO certification.