Fleet Coordinator

Job Summary

Gurtz Electric is looking for a Fleet Coordinator to help keep our fleet legal, organized, and running smoothly across Illinois, Wisconsin, and Indiana. You will support day-to-day fleet operations and compliance, working alongside management and drivers. This is a great opportunity for someone with a working knowledge of trucking compliance who wants to grow into a Fleet Manager role.

Key Responsibilities

• Help maintain DOT/FMCSA compliance, including drug and alcohol testing records, inspection and maintenance records, and audit readiness.


• Order, review, and file MVRs at hire and on a recurring schedule; grade each report against company criteria and record the result in the driver qualification file; track driver status (active, pending, under review, disqualified); and flag violations or concerns to management. Monitor driver license status, expiration dates, CDL class, endorsements, restrictions, and medical certificate expirations; follow up with drivers on renewals; and keep driver files complete and audit-ready.


• Apply working knowledge of Illinois and Wisconsin commercial vehicle rules, and assist with permits and filings such as UCR and IFTA.


• Process vehicle and trailer registrations and renewals in Illinois, Wisconsin, and Indiana, including IRP and Form 2290, and track expiration dates.


• Manage I-PASS accounts, including transponder assignments, account funding, statement review, and resolving violations.


• Use Motive daily to monitor logs, HOS violations, DVIRs, and vehicle data, and support ELD setup and driver onboarding.


• Schedule maintenance, track fleet expenses and fuel card activity, and provide documentation for insurance and claims.


• Be a go-to contact for drivers on credentials, tolls, ELD, and paperwork, and help support safety meetings and training.

Qualifications & Requirements

• 1-2 years of experience in trucking, fleet, dispatch, or transportation compliance, or equivalent training.


• Working knowledge of DOT/FMCSA regulations and Illinois and Wisconsin requirements, including driver qualification files and MVR review.


• Familiarity with vehicle registration (IRP, IFTA, state registration) in Illinois, Wisconsin, and Indiana.


• Experience with Motive or a similar ELD platform, and with I-PASS or other toll accounts (or a willingness to learn quickly).


• Strong organization, attention to detail, and the ability to meet deadlines; proficiency in Microsoft Office.


• Transportation or logistics coursework, prior trucking office or safety experience, or a CDL is a plus.