Accounts Payable and Finance Administrator

YMCA of Greater hartford Job Description

Job Title: Accounts Payable Administrator

FLSA Status: Non-exempt

Primary Department: Finance

Reports to: Controller

Revision Date: 10/12/2026 Leadership Level: Leader

The YMCA of Greater Hartford is an association open to all committed to helping people reach their potential in spirit, mind, and body. Our commitment is based on the belief that the purpose of this three-fold development is to live out the values of Caring, Honest, Respect and Responsibility.

POSITION SUMMARY:

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Accounts Payable Administrator at the Greater Hartford YMCA creates a safe and positive atmosphere that welcomes and respects all individuals while receiving and maintaining all information pertaining to the accounts payable system.

OUR CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

ESSENTIAL FUNCTIONS:

1. Manage the overall accounts payable process for the Association making sure that Association policies and processes are followed, activity is processed in a timely manner, and that vendors are paid accurately and timely.

2. Communicate with the Controller on a regular basis to address problems and concerns that arise. Assist as necessary in resolving problems and training staff to reduce future problems.

3. Maintains responsive and cooperative relationships with vendors and branches regarding accounts payable transactions and balances.

4. Organizes resources and deliverables to best meet intended goals and outcomes.

5. Set up vendors with proper name, address and tax information to ensure proper tax reporting.

6. Processes invoices for payment ensuring accurate invoice dates and invoice number to reduce the risk of duplicate payments and late payments.

7. Monitor Invoices submitted for review for approval. Communicate with Branches on Branch pending invoices.

8. Reviews Purchase Orders for completeness and accuracy with respect to the invoice, paying close attention to the posting period and invoice date.