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Finance Assistant

Omaha, NE Open
International Council for Refugees and Immigrants is looking for Finance Assistant in Omaha, NE. This local job opportunity with ID 3895298417 is live since 2026-10-17 05:22:56.

Job Description
Job Description
Hours: 30 hours per week

Responsibilities:
  • Accounts Payable & Receivable: Maintain accurate and up-to-date financial records, including tracking accounts payable and accounts receivable, and performing regular bank and credit card reconciliations to ensure all transactions are properly recorded.
  • Invoicing: Generate, send, and track invoices to clients, partners, or funders; follow up on outstanding or overdue payments to ensure timely collection.
  • Bill Payment: Process and pay all recurring monthly bills — including utilities, vendor invoices, subscriptions, and rent — ensuring payments are made accurately and on time to avoid late fees or service disruptions.
  • Cash Flow Monitoring: Track incoming and outgoing payments to monitor the organization's cash position, and flag any discrepancies, delays, or irregularities to the Finance Manager promptly.
  • Financial Compliance: Ensure all financial transactions and record-keeping practices comply with organizational policies and applicable financial reporting standards.
  • Grant Documentation: Support grant management by scanning, organizing, and saving all grant-related documents — including agreements, correspondence, invoices, and reporting materials — in clearly labeled, separate digital folders by grant and funder, ensuring easy retrieval for compliance and reporting purposes.
  • Financial Database Management: Enter and maintain financial data in QuickBooks with a high level of accuracy, ensuring records are consistently updated and error-free.
  • Administrative & Inquiry Support: Respond to financial inquiries from staff, vendors, and partners; research and resolve billing discrepancies or payment issues in a timely and professional manner.
Qualifications:
  • Associate's degree in accounting, finance, or a related field (bachelor's degree preferred).
  • Minimum of 2 years of bookkeeping or accounting experience, preferably in a nonprofit organization.
  • Proficiency in QuickBooks required.
  • Strong attention to detail and accuracy in financial reporting.
  • Excellent organizational and time management skills.
  • Strong communication skills, both written and verbal.
  • Knowledge of nonprofit accounting practices and compliance regulations is a plus.
  • Commitment to ICRI's mission and values.
Benefits:
  • Dental insurance
  • Vision insurance
  • Mileage reimbursement
  • Paid time off
  • Retirement plan
Work Location: In Person

Required Skills