Talent and Production Coordinator

About WeaponUp

WeaponUp is a fast-growing women's wellness company and the creator of The Original Sword YogaTM, a movement practice combining the kung fu straight sword with yoga. Through our online Studio, community, live experiences and events, WeaponUp is building a new approach to movement centered around strength, confidence and grace.

Our global community is made up almost entirely of women, and our mission is simple: to create movement experiences that help women feel graceful, empowered, more capable and more at home in their bodies.

WeaponUp is a growing, founder-led company based in Florida, with a creative, fast-moving team working across content, community, events, partnerships and digital wellness.

As WeaponUp continues to grow, we're looking for a part-time Talent & Production Coordinator to help us identify new talent and coordinate the process of bringing instructors and other movement professionals into the WeaponUp Studio.

About the Role

This role will work directly with WeaponUp's Founder & CEO and will be responsible for managing the day-to-day operations of our growing talent pipeline.

A large part of the role will involve researching and sourcing potential instructors and movement talent, particularly across Florida. You'll identify strong candidates, conduct initial outreach, manage applications and submissions, and organize potential talent for review.

Once someone is selected, you'll help manage the operational process of getting them ready for production—from coordinating schedules and agreements to tracking programming and production requirements.

The Founder will lead the overall creative direction and make final talent selections. You'll be responsible for the research, coordination and follow-through that keeps the process moving.

Responsibilities

• Research and source potential instructors and movement talent
• Identify candidates through social media, studios, professional networks, referrals and direct research
• Review candidate profiles, portfolios, reels and other materials
• Maintain WeaponUp's talent database and track candidates throughout the process
• Conduct initial outreach and manage talent communications
• Manage applications, submissions and follow-ups
• Coordinate interviews, auditions and meetings
• Prepare organized candidate shortlists for Founder review
• Coordinate availability, scheduling and production logistics
• Track agreements, programming, deadlines and production requirements
• Communicate with talent before and after production
• Keep accurate records and ensure next steps are consistently followed
• Assist with other talent and production-related projects as the Studio grows

Who We're Looking For

We're looking for a motivated, organized and resourceful person who enjoys finding great people and making projects happen. You should be naturally curious, a strong researcher, comfortable reaching out to new people, and excellent at keeping track of details, deadlines and follow-ups.

The right person is proactive and independent—someone who can take direction, understand what we're looking for, and run with it without needing constant oversight. You should have a good eye for talent and on-camera presence and be comfortable working across social media, online research and professional networks to find the right people.

Ideally, you have 2–5 years of experience in talent, casting, production, entertainment, creator/influencer management, events, PR or a related field. Experience working with performers, creators or other on-camera talent is a strong plus, as is a background or interest in dance, fitness, movement or performance.

Most importantly, we're looking for someone who is reliable, personable, detail-oriented and genuinely excited to take ownership of a growing project.

We're looking for someone who is:

• Highly organized and detail-oriented
• An excellent researcher
• Comfortable conducting outreach and building relationships
• Able to manage multiple candidates and deadlines simultaneously
• Proactive about following up and moving projects forward
• Comfortable working independently
• Able to take direction and quickly understand what we're looking for
• Professional and personable when representing WeaponUp externally

You may have previously worked as a Talent Coordinator, Casting Coordinator or Associate, Production Coordinator, Talent Booker, Agency Coordinator, Creator Partnerships Coordinator, or in a similar role.

Experience working with performers, creators, instructors, models, athletes or other on-camera talent is strongly preferred.

Position Details

Type: Part-time independent contractor

Compensation: $35/hour

Hours: Approximately 20 hours per week

Location: Remote; Florida-based candidates preferred

Reports to: Founder & CEO

Some availability for meetings during normal business hours will be required, and occasional travel or in-person work in Florida may be available as productions grow.

To Apply

Please submit your resume and a short introduction outlining any relevant experience you've had working with talent, casting, creators, production or entertainment.

Experience working within dance, fitness, performance or other movement-based industries is especially encouraged.