Event Coordinator

Title: Event Coordinator

Duration: 6 Months Contract – W2

Location: Clearwater, FL 33760 (Hybrid)

Note:

• location: 5380 Tech Data Dr in Clearwater FL


• Event Coordinator Role (4+ years' experience)


• Hybrid - 3 days in office and 2 WFH

Key Job Responsibilities:

• Assist in managing logistics associated with events and trade shows including: retro planning + timeline management, product ordering, event venue research and attendance + RSVP management


• Support communication with third-party vendors: production agencies, venues, florists, photographers, A/V companies, entertainment companies, etc.


• Liaise with cross functional teams including Digital, Marketing, Education and Creative to drive project alignment, accuracy and timeliness


• Manage the schedule of all active projects and meet deadlines


• Support communication with the internal team as well as global markets: cascade information and field inquiries


• Create briefs for event invites and production materials as needed


• Support budget ownership: track spending, negotiate vendor costs, open purchase orders, process chargebacks


• Establish tracking processes for international events to identify need gaps


• Assist in creating global guidelines to drive tradeshow and event consistency across all markets

Job Qualifications:

• Prior experience with event planning and logistics required; experience with tradeshow logistics a plus


• Ability to multi-task and manage multiple projects concurrently


• Strict regard for timelines


• Strong interpersonal and effective communication skills


• Proactive, highly organized, and detail-oriented