Facilities Administrator

Job Title: Facilities Administrator

Location: Tinton Falls, NJ 07712 (Onsite)

Duration: 6 Months (Temporary, with potential for permanent conversion)

Start Date: ASAP

Job Description:

We are seeking an organized, dependable, and service-focused Facilities Administrator to support the day-to-day operations of our Tinton Falls office. This role will work closely with the Facilities Manager to coordinate facilities operations, vendors, purchasing, invoicing, employee requests, and general office administration.

Key Responsibilities:

• Support daily facilities and office operations.


• Handle employee facilities requests and coordinate timely resolutions.


• Coordinate with vendors, contractors, building management, and service providers.


• Assist with purchase orders, invoices, vendor documentation, and administrative tracking.


• Coordinate repairs, preventive maintenance, and facility service visits.


• Track open facilities issues and follow up with vendors and internal teams through completion.


• Assist with office access, badges, keys, conference rooms, supplies, and workplace moves.


• Maintain facilities records, vendor information, service documentation, and project files.


• Support workplace safety and emergency preparedness activities.


• Coordinate onsite meetings for Sales, SLT, and local teams, including conference room scheduling and ordering food and beverages.


• Assist with small facilities projects, office improvements, and employee communications related to building operations.


• Perform other facilities and administrative duties as assigned.

Ideal Candidate:

• Highly organized, dependable, and service-oriented.


• Able to work independently and manage multiple priorities.


• Strong communication, coordination, and administrative skills.


• Comfortable interacting with employees, vendors, contractors, and building management.


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• Top Skills


• Facilities coordination, vendor coordination, purchasing, employee support, Microsoft Office, organization, and communicatio