Executive/Admin Assistant

A leading and award winning architectural firm in NYC seeking a full time Executive Assistant to support the firm’s two partners. To be considered for this role each candidate must have a bachelor’s degree. A degree in business administration, communications, or graphic design preferred as well as experience supporting a team of high-level professionals. The candidate must be able to handle all matters with a high level of discretion and be a proactive team player with a “can do” approach. We’re looking for a detail-oriented candidate with strong organizational, time management, analytical, and problem solving skills.

Job Responsibilities

• Provide administrative support to the two partners


• Streamline communications by directing all incoming calls and correspondence


• Manage heavy calendar activity, scheduling, confirming and tracking internal and external meetings, conferences and travel


• Prepare documents, maintain files, reports and other highly confidential business documents


• Interact with internal and external clients in a highly professional manner


• Provide general administrative support, which includes phone coverage, reception desk coverage, and day-to-day operations


• Additional responsibilities assigned as needed


• Potential room for growth

Job Requirements:

• 2+ years of administrative experience


• Strong knowledge of Microsoft Office Suite


• Strong verbal and written communication skills, proof reading/editing skills


• Experience in A&E industry is a big plus


• Ability to multitask and prioritize competing projects with a meticulous attention to detail


• Ability to handle the stress of working in a dynamic, fast paced environment


• Energetic and engaging; able to establish a strong rapport with clients and multiple levels of staff