Sales Support Administrator

Sales Administrator

Location: Longmeadow, MA (on-site)

Schedule: Monday to Friday, day shift

Pay: $25 - $30 per hour, commensurate with job and industry experience

Employment Type: Temporary to hire

Position Summary:

The Sales Administrator will be a key member of the finance and sales teams, assisting with various post-sale tasks. The role will report to the CFO and help ensure smooth processing of sales, invoicing, financing, and related administrative functions.

Responsibilities

• Process invoicing, ensuring all information is accurate and up-to-date.


• Manage equipment sales order financing, including working with the warranty department.


• Handle all delivery and registration paperwork for equipment and parts, ensuring proper receipt and completion.


• Assist customers with requests and paperwork related to purchased equipment, including trades associated with sales.


• Maintain and update customer ownership files for multiple locations.


• Prepare and produce sales reports for vendors


• Serve as the point of contact for audits and assist in phone backup duties.


• Perform additional duties as assigned by the manager.

Qualifications

• 3+ years of administrative experince, ideally with one year in a sales support role within construction, dealerships, or manufacturing


• High attention to detail organizational, and communication skills


• Must be able to manage time well and self-motivated and proactive


• Proficiency is Excel and emailing systems are required